Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-166, authorizing approval of Professional Services Agreement EF24-005G with JayRay Ads & PR Inc. for marketing and creative services, Evergreen State Fair
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DEPARTMENT: DCNR\Parks\Fair Division
ORIGINATOR: Connie Price\Amy Craven
En Klein 4/9/24
PURPOSE: To authorize approval of Professional Services Agreement EF24-005G with JayRay Ads & PR Inc. for Marketing and Creative Services for Evergreen State Fair and Fairgrounds.
BACKGROUND: The Evergreen State Fairgrounds hosts an average of 350,000 people during the annual eleven-day Evergreen State Fair. As technology and mediums to market continue to expand and change, the Fairgrounds requires the expertise and resources of a full-service creative agency to aid in innovatively marketing the Fair and Fairgrounds to the ever-growing Pacific Northwest region. A competitive Request for Proposals RFP-24-002TB was issued. JayRay Ads & PR was selected through established Federal, State and County policies and practices. Expedited review is requested due to delays in the procurement process and need to bring the company under contract as soon as possible to meet fair advertising timelines.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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DAC 002-509-541-4101 |
$30,000 |
$30,000 |
$90,000 |
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TOTAL |
$30,000 |
$30,000 |
$90,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding available within current budget.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
EF24-005G |
AMOUNT |
$90,000 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Date of Execution |
END |
1/31/2027 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 4/8/24) and Finance (Nathan Kennedy 4/8/24)