Executive/Council Action Form (ECAF)
ITEM TITLE:
Motion 24-132, approving a 2023 Budget transfer in the Facilities and Fleet Department between programs within the Facilities Services Fund 511
DEPARTMENT: Facilities Management
ORIGINATOR: Patrick Chen
EXECUTIVE RECOMMENDATION: Ken Klein 3/18/24
PURPOSE: Budget Transfer within Facility Services Fund 511 to cover budget shortfall in its Administration, Jail Facilities Maintenance, and Facilities Maintenance programs.
BACKGROUND: The Facilities Services Fund 511 is an internal service fund that is used to track the budgetary and financial activities of the Facilities Management Division.
The program expenditures of Administration, Jail Facilities Maintenance, and Facilities Maintenance programs 511 exceeded its program budgets due to higher-than-expected COLA, janitorial, utility, and unanticipated repair expenditures. The remaining programs of Facilities Services Fund 511 has sufficient budget appropriations to transfer to the Administration, Jail Facilities Maintenance, and Facilities Maintenance programs to cover its budget shortfall.
The total 2023 expenditures of Facility Services Fund 511 do not exceed its adopted budget appropriations at the fund level.
A transfer of budgetary appropriations within Facility Services Fund 511 programs is needed to adjust the budget shortfall in its Administration, Jail Facilities Maintenance, and Facilities Maintenance Programs.
This budget transfer action will move budgetary appropriations between programs within Facilities Services Fund 511 with no net increase to the total 2023 budget.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
511 5180011011 Regular Salaries |
-$22,868 |
|
|
|
511 5180014101 Professional Services |
-$71,000 |
|
|
|
511 5180034916 Commuter Program |
-$769 |
|
|
|
511 5180061011 Regular Salaries |
+$7,641 |
|
|
|
511 5180111011 Regular Salaries |
-$40,402 |
|
|
|
511 5180213135 Plumbing-Supplies/Material/ |
+$43,229 |
|
|
|
511 5180311011 Regular Salaries |
+$105,000 |
|
|
|
511 5180311012 Overtime |
+$12,636 |
|
|
|
511 5180314122 Janitorial |
+$250,000 |
|
|
|
511 5180314836 Fire&Safety-ServiceCont/ |
+$110,000 |
|
|
|
511 5180321011 Regular Salaries |
-$28,000 |
|
|
|
511 5180322013 Personnel Benefits |
-$20,575 |
|
|
|
511 5180334832 HVAC-ServiceCont/Repair |
-$4,173 |
|
|
|
511 5180339802 Interfund Expense |
-$20,000 |
|
|
|
511 5180341011 Regular Salaries |
-$28,504 |
|
|
|
511 5180354832 HVAC-ServiceCont/Repair |
-$9,212 |
|
|
|
511 5180354834 Structural-ServiceCont/Repair |
-$18,000 |
|
|
|
511 5180354901 Miscellaneous |
-$726 |
|
|
|
511 5180359802 Interfund Expense |
-$76,000 |
|
|
|
511 5180364703 Pub Utility District |
-$42,000 |
|
|
|
511 5180364705 Washington Natural Gas |
-$6,875 |
|
|
|
511 5180364901 Miscellaneous Expense |
-$139,402 |
|
|
|
TOTAL |
$0 |
|
|
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
|
|
DEPARTMENT FISCAL IMPACT NOTES: Net fiscal impact is zero.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
|
|
AMENDMENT |
|
CONTRACT# |
|
AMOUNT |
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Contract Period
|
ORIGINAL |
START |
|
END |
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AMENDMENT |
START |
|
END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Finance (Nathan Kennedy 3/18/24)