Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-103, approving and authorizing the Execution of Amendment 3 to the Software as a Service Agreement with Manatron, Inc. - Aumentum Technologies, for Aumentum Tax Assessment and Collection System
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 2/27/24
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 3 to the Master Software as a Service Agreement between Snohomish County and Manatron, Inc. for change orders for additional work necessary to implement the system.
BACKGROUND: RFP 21-16 was published to obtain proposals to replace the current tax assessment and collections systems, Proval and Ascend which have been in use by Snohomish County for more than 20 years and are approaching end of life. Manatron, Inc. was selected by the evaluation committee as the contractor whose proposal and software will best meet the needs of the Assessor and Treasurer’s Offices through its Aumentum Tax Assessment and Collections System. The Master Agreement was executed 12/2/2020 and it was amended in 2021 to add a Mobile Assessor test database, and in 2023 to expand the scope of data conversion services. During the implementation process, the parties have determined that additional work is needed and have agreed to the changes as described in change request Nos. WA2019.002.01-CR02, WA2019.002.01-CR03, WA2019.002.01-CR04, WA2019.002.01-CR05, and WA2019.002.01-CR06 for total additional costs of $131,025.00 plus appliable sales tax. These additional scopes of work were not anticipated when the fit analysis was performed in 2019 and are critical to a successful implementation of Aumentum and meeting the business process requirements for the Treasurer’s Office. Approval of this Amendment 3 will authorize the additional scopes of work to be completed.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315-511448294101 Professional Services |
$131,025 |
0 |
$131,025 |
|
Plus applicable sales tax |
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TOTAL |
$131,025 |
|
$131,025 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Capital funding required for this project implementation is budgeted for in the Information Technology multi-year Fund 315, and the projected remaining funds are sufficient in covering the increased expenditure
CONTRACT INFORMATION:
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ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$11,805,549 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$45,375 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$56,250 |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$131,025 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
12/2/2020 Motion 20-480 |
END |
5 years after acceptance (anticipated 10/1/2029) |
|
AMENDMENT 1 |
START |
12/16/2021 Motion 21-414 |
END |
5 years after acceptance (anticipated 10/1/2029) |
|
AMENDMENT 2 |
START |
6/19/2023 Motion 23-402 |
END |
5 years after acceptance (anticipated 10/1/2029) |
|
AMENDMENT 3 |
START |
Varied dates |
END |
5 years after acceptance (anticipated 10/1/2029) |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 2/26/2024
Reviewed/approved by Risk - Shelia Barker 2/26/24 and Finance - Nathan Kennedy 2/27/24