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File #:
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2024-0157
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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2/28/2024
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Final action:
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2/28/2024
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Title:
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Motion 24-080, authorizing the Executive to sign the Agreement for Scanning, Image Enhancement and Indexing Services between Snohomish County and US Imaging, Inc
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-080, authorizing the Executive to sign the Agreement for Scanning, Image Enhancement and Indexing Services between Snohomish County and US Imaging, Inc
body
DEPARTMENT: Auditor’s Office
ORIGINATOR: Alex Pedersen
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 2/7/24
PURPOSE: To index, enhance, scan, and import historical images from 1860s to 1976 into the Landmark recording system for greater public access to these documents.
BACKGROUND: Currently real property records and other important recorded documents are available online from 1976 forward through the Landmark recording system. This professional services contract will scan, enhance, index and import all county recorded documents from the 1860s to 1976, thereby allowing residents, customers, and researches the ability to search for these records online - which has not been possible to date. This contract does not impact the general fund and will be paid by the Auditor’s O&M Fund 186 in its entirety.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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186 5114304983 |
1,000,000 |
1,000,000 |
3,500,000 |
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TOTAL |
1,000,000 |
1,000,000 |
3,500,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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186 3114300800 |
1,000,000 |
1,000,000 |
3,500,000 |
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TOTAL |
1,000,000 |
1,000,000 |
3,500,000 |
DEPARTMENT FISCAL IMPACT NOTES: This is a planned expenditure in the 2024 Adopted Budget.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$1,000,000 annually not to exceed $3,500,000 in total |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
January 2, 2024 |
END |
January 2, 2027 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Risk - Shelia Barker 2/5/24 and Finance - Nathan Kennedy 2/6/24
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