Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-235, approving and authorizing the County Executive to execute Amendment 3 to the Master Software License and Services Agreement with Progressive Solutions, Inc.
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 6/2/23
PURPOSE: The purpose of this ECAF is to approve Amendment 3 to the Software License and Services contract with Progressive Solutions, Inc., to extend the Master Agreement and set annual maintenance renewal fees for an additional five-year term.
BACKGROUND: Progressive Solutions, Inc. (PSI) PetTrack software was selected in as the highest rated proposal to provide automated pet licensing and complaint tracking through RFP-11-11. The system has been in use by Snohomish County since its implementation in 2013, successfully automating the Auditor’s animal complaints, animal business licensing and pet licensing renewals. The system was upgraded in 2016 to provide community members with the ability to purchase a new animal license in addition to renewing licenses through the online portal, and addition of a module for managing business licenses online. The agreement executed in 2013 was for a five-year initial term, plus up to five additional 1-year optional terms through January 10, 2023. The County now owns the licenses and wishes to continue to receive maintenance from PSI. The Master Agreement was amended in December 2022 to extend the term for one year through 1/10/2024. This software purchase meets the criteria of special services contract award under SCC 3.04.140. The County and PSI have agreed to one additional five (5) year term with an annual increase of CPI or 3%, whichever is greater, through 1/10/2029. Approval of this Amendment 3 will allow the County to continue receiving maintenance support from PSI through 1/10/2029.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505-5148914801 IT App Support & Maint |
Est. $22,390 |
Est. $23,510 |
Est. $123,720 |
|
Annual increases are estimated at 5% |
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Plus applicable sales tax |
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TOTAL |
Est. $22,390 |
Est. $23,510 |
Est. $123,720 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Ongoing maintenance fees are anticipated and included in the IT rate model for 2024.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$188,805.48 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$24,677 plus applicable sales tax |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$21,326.27 plus applicable sales tax |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
Est. $123,720 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
1/11/2013 Motion 12-441 |
END |
1/10/2018 |
|
AMENDMENT 1 |
START |
1/21/2016 Motion 15-501 |
END |
9/30/2018 |
|
AMENDMENT 2 |
START |
1/11/2023 Motion 22-467 |
END |
1/10/2024 |
|
AMENDMENT 3 |
START |
1/11/2024 |
END |
1/10/2029 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Prosecuting Attorney (Rebecca Wendling 5/24/23, Risk Management (Sheila Barker 6/1/23) and Finance (Nathan Kennedy 6/2/23)