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File #:
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2023-0626
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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6/28/2023
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Final action:
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6/28/2023
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Title:
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Motion 23-228, approving a contract with Petrocard Inc. to provide fueling services for Snohomish County
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-228, approving a contract with Petrocard Inc. to provide fueling services for Snohomish County
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DEPARTMENT: Facilities and Fleets
ORIGINATOR: Shawn Weeks
EXECUTIVE RECOMMENDATION: Ken Klein 6/2/23
PURPOSE: To recommend approval of the contract between PetroCard, Inc. and Snohomish County to provide fueling services primarily for County vehicles and equipment.
BACKGROUND: The current contract for County fueling services expires May 31, 2023. Through a completed RPF process, RFP 22-046BC, PetroCard was selected as the best firm to provide fueling services for Snohomish County for the period 1 June 2023 through 31 Dec 2026. PetroCard has provided fueling for the County since the early 1990s. The estimated cost for fuel June 2023 through December 31, 2026) the not-to-exceed fuel expenditure amount is $35,000,000.00. If there is increased fuel use or fuel cost, the RFP was designed to meet those concerns. Recommend Council authorize approval for the Executive to sign the attached fueling services contract.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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502 5188403401 (Items Purchased for Resale) |
$5,267,439 |
$5,400,000 |
$34,000,000 |
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TOTAL |
$5,267,439 |
$5,400,000 |
$34,000,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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5023188606510 (Equipment Rental) |
$5,267,439 |
$5,400,000 |
$34,000,000 |
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TOTAL |
$5,267,439 |
$5,400,000 |
$34,000,000 |
DEPARTMENT FISCAL IMPACT NOTES: All fees are paid from fuel revenue from either fuel costs in vehicle rates or from the direct purchase of fuel.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
RFP-22-046BC |
AMOUNT |
$35,000,000 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
1 June 2023 |
END |
31 December 2026 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 6/1/23), Prosecuting Attorney as to form only (Lyndsey M. Downes), and Finance (Nathan Kennedy 6/2/23)
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