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File #: 2022-1213    Version: 1
Type: Motion Status: Approved
File created: 11/17/2022 In control: General Legislative Session
On agenda: 12/14/2022 Final action: 12/14/2022
Title: Motion 22-503, authorizing the County Executive to sign the 2023-2025 On-Call Consultant Services Master Agreements for the Planning and Development Services Discipline
Attachments: 1. Motion 22-503, 2. Staff Report, 3. Exhibit A, 4. BERK Consulting, Inc Agreement - SIGNED, 5. Community Attributes, Inc Agreement - SIGNED, 6. David Evans & Associates, Inc Agreement - SIGNED, 7. Hale Milligan & Associates, LLC Agreement - SIGNED, 8. Leland Consulting Group, Inc Agreement - SIGNED, 9. Motion Assignment Slip

 

 

Executive/Council Action Form (ECAF)

 

 

ITEM TITLE:

Title

Motion 22-503, authorizing the County Executive to sign the 2023-2025 On-Call Consultant Services Master Agreements for the Planning and Development Services Discipline

body

DEPARTMENT:  Planning & Development Services

 

ORIGINATOR:  Lori Ericsson (White)

 

EXECUTIVE RECOMMENDATION:  Ken Klein 11/18/22

 

PURPOSE: The 2023-2025 Planning and Development Services On-Call Consultant Services Program will allow the Planning and Development Services Department (PDS) to utilize consultants on an on-call as-needed basis on time critical projects, and for projects where required staffing and/or expertise is not available.

 

BACKGROUND: Historically, PDS has used consultants through the On-Call program to perform work where the required expertise or County staff is not available.  This work is always performed under the direction of a Project Manager employed by the County. Since project volume and the required expertise for certain elements of the approved projects are not available through County staff, PDS has determined a need for the continued use of on-call consultants. The above referenced consultants were the highest ranking of the six (6) consultants responding to RFQ-22-006SB, for On-Call Consultant Services, and were selected through established Federal, State and County policies and practices.   Five (5) Planning and Development Services Agreements have been negotiated under a Professional Services Master Agreement.  The scope and cost of each project will be negotiated under task assignments that will be authorized by the Department Director or designee PDS intends to perform work in-house, to the extent possible.  The Master Agreements clearly state that the County does not guarantee that any services shall be requested, nor does it guarantee any specific dollar amount of work during the term of the Agreement. Total payments for services under the Planning and Development Services Master Agreements shall not exceed the umbrella amount of $2,200,000.00 

 

FISCAL IMPLICATIONS:

EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU

CURRENT YR

2ND YR

1ST 6 YRS

Various Sources

$.0

$725,000.00

$2,200,000.00

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

$.0

$725,000.00

$2,200,000.00

 

 

REVENUE: FUND, AGY, ORG, REV, SOURCE

CURRENT YR

2ND YR

1ST 6 YRS

General Fund

$.0

$725,000.00

$2,200,000.00

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

$.0

$725,000.00

$2,200,000.00

 

DEPARTMENT FISCAL IMPACT NOTES:  Funds for On-Call Consultant Services have been appropriated in the 2023 Budget.  Revenues come from a variety of sources.  Funds for subsequent years will be requested in the specific year’s budget and will only be used if appropriated by Council.

 

CONTRACT INFORMATION:

ORIGINAL

 

CONTRACT#

See Exhibit A

AMOUNT

$2,200,000.00

AMENDMENT

 

CONTRACT#

 

AMOUNT

 

 

Contract Period

ORIGINAL

START

01/01/2023

END

12/31/2026

AMENDMENT

START

 

END

 

 

OTHER DEPARTMENTAL REVIEW/COMMENTS:  Reviewed/Approved by Risk Management (Sheila Barker 11/21/22) and Finance (Nathan Kennedy 11/18/22)