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File #: 2022-1133    Version: 1
Type: Motion Status: Approved
File created: 10/25/2022 In control: General Legislative Session
On agenda: 12/14/2022 Final action: 12/14/2022
Title: Motion 22-496, approving and authorizing the execution of Amendment 10 to the Integrated Financial Management System Contract between Snohomish County and Cayenta Canada Corporation
Attachments: 1. Motion 22-496, 2. Staff Report, 3. Amendment 10 - SIGNED, 4. Contract, 5. Amendments 1, 3, 4, 5, 6, 7, 6. Amendment 8, 7. Amendment 9, 8. Change Order 3, 9. Certificate of Liability Insurance, 10. Motion Assignment Slip

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Executive/Council Action Form (ECAF)

 

 

ITEM TITLE:

Title

Motion 22-496, approving and authorizing the execution of Amendment 10 to the Integrated Financial Management System Contract between Snohomish County and Cayenta Canada Corporation

body

DEPARTMENT:  Information Technology

 

ORIGINATOR:  Dee White

 

EXECUTIVE RECOMMENDATION:  Approved by Ken Klein 11/17/22

 

PURPOSE: The purpose of this ECAF is to obtain approval for Amendment 10 to the Cayenta Integrated Financial System Agreement with N. Harris Computer Corporation

 

BACKGROUND: In 1996 the County approved and executed a contract to acquire an Integrated Enterprise Financial System from Cayenta Inc., formerly  SFG Technologies Inc., pursuant to RFP-1-95.The integrated financial system is the backbone that organizes, consolidates, and services the fiscal needs of Snohomish County across the enterprise. Since financial information contained in this system is critical to County operations, as well as ensuring fiscal responsibility and accountability, it is equally critical that this system be properly supported.   The County is currently upgrading the hardware supporting the application that will reach end of life in October 2023, and the County is upgrading the database platform from Oracle to SQL and in order to do so, an upgrade from the current version 7.7 to 9.0 is required to facilitate the database transition. The platform includes additional licensing components and subscriptions for the upgraded software along with continued maintenance and support into the future.  During implementation, the County determined that the Miscellaneous Receivables portion of the upgrade no longer needs to be implemented and licensed, which results in a license credit of $5,000.  The license was paid in 2021, so our credit will be applied to Classic Accounts & Receivables enhancement work as a part of the implementation professional services contract and is memorialized in change order CO-003. This Amendment 10 memorializes the $5,000 license credit and the related reduction in ongoing license maintenance and support fees.

 

FISCAL IMPLICATIONS:

EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU

CURRENT YR

2ND YR

1ST 6 YRS

315 51144164907

-$5,000

-$1,250

$156,048

Plus applicable sales tax

 

 

 

Decrease represents reduction to Amendment 9 cost

 

 

 

 

 

 

 

TOTAL

-$5,000

-$1,250

$156,048

 

 

REVENUE: FUND, AGY, ORG, REV, SOURCE

CURRENT YR

2ND YR

1ST 6 YRS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

 

 

 

DEPARTMENT FISCAL IMPACT NOTES:  This amendment has no material fiscal impact to the project funds in 315

 

CONTRACT INFORMATION:

ORIGINAL & AMENDMENT 1-8

 

CONTRACT#

 

AMOUNT

$163,752 annually

AMENDMENT

9

CONTRACT#

 

AMOUNT

$119,524 plus $42,774 annually plus applicable sales tax

AMENDMENT

10

CONTRACT#

 

AMOUNT

$114,524 plus $41,524 annually plus applicable sales tax

 

Contract Period

ORIGINAL AND AMENDMENTS 1-9

START

3/27/1996

END

12/31/2023

AMENDMENT 10

START

8/28/2022

END

12/31/2023

 

 

 

 

 

 

OTHER DEPARTMENTAL REVIEW/COMMENTS:  PA approval as to form 10/24/2022. Reviewed/approved by Risk - Shelia Barker 11/16/22 and Finance - Nathan Kennedy 11/17/22