Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-464, approve and authorize execution of the Software as a Service (SaaS) agreement with Vertosoft, LLC for Annual Comprehensive Financial Report (ACFR) Software
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approve-Ken Klein 12/13/21
PURPOSE: The purpose of this ECAF is to approve and execute the contract to provide Annual Comprehensive Financial Report (ACFR) Software.
BACKGROUND: The County's Finance Department requires updated software in order to produce the Annual Comprehensive Financial Report (ACFR) that is compliant with governmental standards. The County published RFP-026-21SB to solicit proposals for new ACFR software and Vertosoft, LLC's Workiva platform was selected in a partial award by the Snohomish County evaluation committee as submitting the highest-ranking proposal to provide this new ACFR software. The cost for the services, including initial implementation of the system, is expected to be Two Hundred Eleven Thousand Fifty-one Dollars ($211,051.00) plus applicable sales tax over the initial five-year contract term. The Agreement allows for up to two additional two-year extensions. Implementation services began 12/1/2021 in order to configure the platform before the end of the fiscal year end close, so that the 2021 ACFR can be produced using the platform and published in a timely manner. Expedited processing is requested in order to have the agreement executed by 12/29/2021.
FISCAL IMPLICATIONS:
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU
2021
2022
1ST 5 YRS
315-51144576401 IT Capital Maintenance
$28,000
$77,158
$105,158
505-5148914801 IT Operations Maintenance
$105,893
Plus applicable sales tax
TOTAL
$28,000
$77,158
$211,051
REVENUE: FUND, AGY, ORG, REV, SOURCE
CURRENT YR
2ND YR
1ST 6 YRS
TOTAL
DEPARTMENT FISCAL IMPACT NOTES: Funding required for project costs incurred in 2021 and 2022 is authorized...
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