Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-414, approving and authorizing the execution of Amendment 1 to the software as a service agreement with Manatron, Inc. - Aumentum Technologies, for Aumentum tax assessment and collection system
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 11/12/21
PURPOSE: The approval and execution of this Amendment 1 to the Master Software as a Service Agreement will allow for the purchase of a test environment for the Data Cloud Mobile Assessor from Manatron, Inc.
BACKGROUND: RFP 21-16 was published to obtain proposals to replace the current tax assessment and collections systems, Proval and Ascend which have been in use by Snohomish County for more than 20 years and are approaching end of life. Manatron, Inc. was selected by the evaluation committee as the contractor whose proposal and software will best meet the needs of the Assessor and Treasurer’s Offices through its Aumentum Tax Assessment and Collections System. A fit analysis was conducted during 2019 to analyze the County’s business processes and existing systems and align (fit) them to Aumentum functionality in order to best prepare for implementation of the system. The review of the fit analysis report determined that Aumentum could be aligned (fit) with the County’s business processes and systems, and identified additional custom configuration needed for a successful system replacement. The Master Agreement executed on 12/2/2020 provides for installation, custom configuration and licensing for a fully hosted tax assessment system for use by the Snohomish County Assessor and Treasurer’s Offices as well as an integrated mobile assessment tool for use by the Snohomish County Assessor’s Office. The contract also includes the software maintenance, support and hosting services for a five-year term after go-live. The implementation for Mobile Assessor is underway and during configuration efforts it was decided that a test environment is critical to continuity of operations. This Amendment 1 provides for purchase and annual support of the test database.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315-511448294101 Professional Services |
$19,125 |
$4,375 |
$36,625 |
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Plus applicable sales tax |
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TOTAL |
$19,125 |
$4,375 |
$36,625 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Capital funding required for this project implementation is budgeted for in the Information Technology multi-year Fund 315. General fund impact for mobile assessor is estimated to occur in 2022.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$11,805,549 |
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AMENDMENT |
1 |
CONTRACT# |
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AMOUNT |
$ 45,375 |
Contract Period
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ORIGINAL |
START |
12/2/2020 Motion 20-480 |
END |
5 years after acceptance (anticipated 12/31/2028) |
|
AMENDMENT |
START |
Upon execution |
END |
5 years after acceptance (anticipated 12/31/2028) |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 11/5/2021, Finance, Nathan Kennedy 11/12/21