Executive/Council Action Form (ECAF 2025-1676)
ITEM TITLE:
Title
Motion 25-309, authorizing the Executive to execute a contract with Vector Airport Systems, LLC for an automated aircraft landing fee billing and collections solution at Snohomish County Airport
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DEPARTMENT: Airport
ORIGINATOR: Nick Landgraff
EXECUTIVE RECOMMENDATION: Approved by Mike Fong 6/24/25
PURPOSE: To authorize the Executive to execute a contract with Vector Airport Systems, LLC automated aircraft fee billing and collections solutions at Paine Field Airport.
BACKGROUND:
* Snohomish County Airport needs a more effective landing fee revenue collection system for general aviation. Due to the complexity of identifying aircraft ownership, often obscured by registrations through third-party banks, corporations, and foreign LLCs, collecting fees is time-consuming and inefficient, requiring significant staff resources.
* Vector Airport Systems, LLC has over 17 years of experience in airport billing and debt collection, offering a fully automated, full-service solution. Their software provides comprehensive aircraft and operator data, with integration into flight tracking systems used for noise abatement. Vector serves numerous airports across the U.S., including early adopters like Boeing Field in King County and Port Angeles in Washington State.
* Vector's cost-effective solution will significantly reduce staff time spent on collections and increase the airport's landing fee recovery rate, justifying the associated service fee. Additionally, the streamlined process is expected to improve customer satisfaction for airport users.
* Vector was sole sourced (SS-24-003BC) under SCC 3.04.180 and will charge 12% of collected revenues-the same rate paid by Boeing Field. This contract excludes, Boeing, Passenger/Terminal Air Carriers, and other agreements where it's more lucrative for the airport to collect directly from the customer. Total revenues collected under this contract are antic...
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