Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-340, approve and authorize the County Executive to execute Amendment 1 to the Agreement for Printing, Mailing and Electronic Delivery Services with The Master’s Touch, LLC
body
DEPARTMENT: Assessor
ORIGINATOR: Samuel Phelps
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 8/9/23
PURPOSE: The purpose of this ECAF is to approve and execute the Agreement for Printing, Mailing and Electronic Delivery Services with The Master’s Touch, LLC.
BACKGROUND: The County published RFP-042-21BC to obtain proposals for the printing and mailing of Assessor documents to property owners and providing electronic delivery. The successful bidder was The Master’s Touch, LLC. An agreement was executed with The Master’s Touch in 2022 to provide the services for a three-year term with two optional two-year extensions. Due to inflation and an increase in costs, The Master’s Touch has increased the County’s fees. Approval of this Amendment 1 will allow the Assessor’s office to continue this service to the property owners.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
0025104244926 - Printing & Binding |
7,800 |
7,800 |
15,600 |
|
Plus applicable Sales Taxes |
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TOTAL |
7,800 |
7,800 |
15,600 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funds for this expenditure will be paid from the Assessor’s approved 2023 budget.
CONTRACT INFORMATION:
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ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$120,000 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$15,600 |
Contract Period
|
ORIGINAL |
START |
4/27/2022 |
END |
4/26/2025 |
|
AMENDMENT |
START |
9/1/2023 |
END |
4/26/2025 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Risk - Shelia Barker 8/8/23 and Finance - Nathan Kennedy 8/8/23