Executive/Council Action Form (ECAF)
ITEM TITLE:
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Motion 24-367, approving and authorizing the County Executive to execute Amendment 10 to the Software License Agreement for Permit Tracking Software System (AMANDA)
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 8/30/24
PURPOSE: The purpose of this ECAF is to approve and authorize execution of Amendment 10 to the Software License Agreement for Permit Tracking Software (AMANDA) for additional professional consultant assistance with development and customization.
BACKGROUND: PDS acquired AMANDA from CSDC and has used AMANDA (a relational database) to manage workflow associated with the building and permitting processes since 1994. The system was upgraded to an unlimited use license in 1998 and upgraded and enhanced in 2001. Modules were added in 2007 and 2009, and the system was upgraded again in 2012, and 2013, and 2018. CSDC rebranded as Calytera US, Inc. in 2019, and was acquired by Granicus in 2020. Planning and Development Services plans to continue using the AMANDA software for the foreseeable future. Granicus and the County agreed to a five-year extension with optional professional services and fixed pricing through 11/30/2028. In 2023, PDS acquired a Citizen Portal where customers may submit permit applications and documents, remit fees, track the status of applications, and schedule inspections. Implementation of the Citizen Portal is proceeding well, but is taking more development hours than anticipated, and PDS needs additional professional assistance with development, and customizations which are outside the scope of normal maintenance and routine software upgrades. The additional professional services hours will not exceed Seventy-Four Thousand Nine Hundred Seventy-Five Dollars through November 30, 2028. Approval of Amendment 10 will allow PDS to obtain additional professional services for development and customization. Expedited ha...
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