Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 26-145, approving and authorizing execution of the Agreement for Professional Services with IBM Corporation for Enterprise Resource Planning Solution (ERP) Implementation Services
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Tom Teigen 3/19/26
PURPOSE: The purpose of this ECAF is to approve and authorize execution of the Agreement with IBM Corporation for implementation services supporting the County's transition to the Oracle Fusion Enterprise Resource Planning (ERP) platform.
BACKGROUND: The County acquired software licensing for the Oracle Fusion ERP platform from Oracle in 2025. Due to the complexity of the implementation, the County requires comprehensive professional services to configure, implement and operationalize Oracle Fusion to support the County's financial, human resources and related administrative functions across all County Departments and Junior Taxing Districts (JTDs). The agreement results from a competitive RFP process and subsequent negotiations conducted in accordance with procurement requirements. The County published RFP-25-0417BC to solicit proposals from qualified vendors to provide Oracle Fusion ERP implementation services. Consistent with procurement policy, the County entered negotiations with the highest-ranked proposer. Despite multiple discussions, the parties were unable to reach agreement on a contract that aligned with the County's needs and negotiations concluded without agreement. The County then initiated negotiations with the next-highest ranked proposer. The County successfully completed contract negotiations with IBM Corporation, resulting in a service delivery model that aligns with the County's implementation strategy, overall project budget, risk tolerance, governance structure and operational requirements, paired with optional services that provide flexibility to address operational need...
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