Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 26-222, authorizing the contract for canopy, decorator, display booth rentals & support services during the Evergreen State Fair
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DEPARTMENT: DCNR
ORIGINATOR: BRITTANY BAKER
EXECUTIVE RECOMMENDATION: Approved by Tom Teigen 5/28/26
PURPOSE: Approving 5 year (2026-2030) contract for Canopy, Decorator, Display Booth Rentals & Support Services
BACKGROUND: RFP-25-0644LY was advertised for Fair Decorator Services and three proposals were received. Carlos A. Parra DBA Agrii Party & Events provided the successful proposal and is recommended for contract execution.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR 2026 |
NEXT 4 YR 2027-2030 |
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002-5095484959 |
$40,000.00 |
$160,000.00 |
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Not to exceed $40,000.00 per year |
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TOTAL |
$40,000.00 |
$160,000.00 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: This expense is within the fair budget.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
RFP No. 25-0644LY |
AMOUNT |
$40,000.00 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Upon Execution (2026) |
END |
September 30, 2030 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Stephanie Rousseau 5/27/26) and Finance (Nathan Kennedy 5/27/26)