Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-475, approving and authorizing the Cooperative Purchasing Agreement and Accela Statement of Work with Carahsoft Technology Corporation
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 10/8/25
PURPOSE: The purpose of this ECAF is to approve revised Motion 25-419 which approved and authorized the Cooperative Purchasing Agreement with Carahsoft Technology Corporation for a cloud solution offered by Accela, Inc.
BACKGROUND: The Snohomish County Health Department needs to replace its Accela Envision Connect platform with the Accela Civic Platform and Environmental Health Civic Application (Accela) as it is reaching its end of life. The County has researched features and functionality in the Accela cloud solution and believes the product to be in the best interest of the County because of functional continuity and features of the product. Accela, Inc.'s cloud solution, Accela Civic Platform and Environmental Health Civic Application, is offered by Carahsoft Technology Corporation through their NASPO Contract #AR2472. On April 30, 2025 Council approved a Piggyback Award Recommendation (ECAF 2025-1337) for use of the NASPO contract AR2472 for Cloud Solutions with Carahsoft Technology Corporation dated October 16, 2016. Council approved ECAF 2025-2691 approving Motion 25-419 on September 27, 2025, both of which contained an incorrect Agreement amount. The Agreement contained the correct amount and needs no revision. This ECAF is to correct the cost of implementation and annual license fees for the initial five years to show a shall not exceed amount of $2,134,127.52 plus applicable sales tax.
FISCAL IMPLICATIONS: REVISED NUMBERS IN RED
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU
CURRENT YR
2ND YR
1ST 6 YRS
125.5156303105 Implementation fees
$770,809.92|10 10|$770,809.92
505-514891-4801 license fees already paid
$193,000.00|10 10|$193,...
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