Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-135, approve and authorize execution of a Software Service Agreement (SSA) with Contruent for Procureware Bid Management Portal
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DEPARTMENT: Finance, Purchasing Division
ORIGINATOR: Bill Thornton, Purchasing Management
EXECUTIVE RECOMMENDATION: Ken Klein 3/3/25
PURPOSE: The purpose of this ECAF is to approve and execute an agreement with Contruent for a bid management software system for the Purchasing Division.
BACKGROUND: Purchasing performed a three-quote process to solicit pricing for an electronic bid management software system and selected Bentley Systems. Contruent assumed ownership of the existing Procureware Bid Management software solution from Bentley Systems. The cost for the services, including support, licenses and maintenance is not expected to exceed Thirty Thousand Dollars ($30,000.00) annually plus applicable sales tax. The Software Service Agreement (SSA) may be renewed annually for the duration of the County’s use of the system.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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002 512 840 3105 |
25,384.32 |
30,000.00 |
145,384.32 |
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TOTAL |
25,384.32 |
30,000.00 |
145,384.32 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Click or tap here to enter text.
CONTRACT INFORMATION:
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ORIGINAL |
x |
CONTRACT# |
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AMOUNT |
145,384.32 EST. |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Upon execution |
END |
For the duration of the County’s use of the system. |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 2/28/25) and Finance (Nathan Kennedy 3/3/25)