Snohomish Logo
File #: 2025-0451    Version: 1
Type: Motion Status: Approved
File created: 1/23/2025 In control: General Legislative Session
On agenda: 2/12/2025 Final action: 2/12/2025
Title: Motion 25-083, approving and authorizing the County Executive to execute Amendment 3 to the Services Agreement with American Platform Services, an Arizona LLC., d/b/a TheRecordXchange
Attachments: 1. Motion 25-083, 2. Staff Report, 3. Amendment 3 - SIGNED, 4. Amendment 2, 5. Amendment 1, 6. Agreement, 7. Worksheet, 8. Insurance, 9. Motion Assignment Slip


Executive/Council Action Form (ECAF)


ITEM TITLE:
Title
Motion 25-083, approving and authorizing the County Executive to execute Amendment 3 to the Services Agreement with American Platform Services, an Arizona LLC., d/b/a TheRecordXchange
body
DEPARTMENT: Information Technology

ORIGINATOR: Dee White

EXECUTIVE RECOMMENDATION: Ken Klein 1/29/25

PURPOSE: The purpose of this ECAF is to approve and execute Amendment 3 to the Services Agreement between American Platform Services, an Arizona LLC., d/b/a TheRecordXchange and Snohomish County to extend the contract.

BACKGROUND: Snohomish County executed an agreement in 2020 with ExhibitOne to capture digital court recordings for use by both District and Superior Courts, and the Offices of the County Clerk and Hearings Examiner. The solution proposed by ExhibitOne combines commercial off the shelf software for recording with software as a service for specific file management and public records functions as well as installation/ configuration services. TheRecordXchange services are required as a third-party component of the digital court recording system and were a part of the original RFP 01-19SB proposal submitted by ExhibitOne. In August 2022, an agreement was executed with TheRecordXchange to design, deploy and configure a cloud-based customized web portal for District Court for capturing and fulfilling requests for public access to digital court recordings captured by the ExhibitOne platform for an initial three-year term and additional renewal terms upon written agreement of the County and TheRecordXchange. The Agreement was amended in 2024 to update the deposit frequency in the Agreement to weekly in order to meet Washington State requirements. The current term of the Agreement ends July 31, 2025. Competition is waived in accordance with Snohomish County Code 3.04.202(7). The parties wish to amend the Agreement to renew automatically each year on the anniversary date unless terminated by the County in ...

Click here for full text