Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-140, approving Micro Services Agreement for paving
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DEPARTMENT: Parks and Recreation
ORIGINATOR: Sharon Walker
EXECUTIVE RECOMMENDATION: Lacey Harper 3/3/25
PURPOSE: Approve Micro Services Agreement with Pony Up Parking Lots
BACKGROUND: Prior to the 2024 annual fair, paving repairs were identified that needed to be addressed prior to the event. Parks staff obtained an estimate for the work from Pony Up Parking Lots, which fell under the Micro Services Agreement threshold, and the work was completed prior to the start of the fair. An error was made however in approving the work, as multiple staff were involved and an assignment for completing the required paperwork was missed. Parks is seeking to correct this error and complete payment for the work. As this is a post-work approval, the Purchasing Director does not have authority to process and the contract needs to be approved by Council.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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180-5095454101 |
$15,730 |
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TOTAL |
$15,730 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Click or tap here to enter text.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$14,418.78 + Tax |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
8/1/2024 |
END |
8/22/2024 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 2/26/25) and Finance (Nathan Kennedy 2/27/25)