Executive/Council Action Form (ECAF)
ITEM TITLE:
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Motion 25-115, approve and authorize execution of the Cloud Services Agreement with Oracle America, Inc. for an Enterprise Resource Planning software solution
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 2/20/25
PURPOSE: The purpose of this ECAF is to approve and execute a Cloud Services Agreement with Oracle America, Inc. to provide an Enterprise Resource Planning (ERP) software solution.
BACKGROUND: Planning and daily operations of an enterprise such as Snohomish County requires IT systems supporting a large number of business capabilities across many different business functions. An ERP (Enterprise Resource Planning) system is a core element of a modern organization promoting the ability to drive continuous improvement, business efficiencies, and cost management, and also with the potential to integrate people management functions into the ERP system. Today we operate a large number of disjointed financial, payroll, and HR systems that not only are outdated in their capabilities, but also provide both technical and process challenges that result in inefficiencies. The systems we have today deliver on a subset of the capabilities independently, and we have disparate systems that are not effectively integrated. The county requires a replacement of our current financial, payroll, and human resources systems - along with a number of connected systems. A full-scale ERP will also provide additional capabilities related to core systems, and also an opportunity to consider standardizing along a single timekeeping system. We have an opportunity to rethink the way this work is delivered in the county by not only modernizing systems, but also modernizing processes to deliver this work, including modernizing the accounting structures for the county. The County published RFP-24-025BC to solicit proposals for an ERP software solution and Oracle Ame...
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