Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-047, approving and authorizing the execution of Amendment 13 to the Integrated Financial Management System Contract between Snohomish County and Cayenta Canada Corporation
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: The purpose of this ECAF is to obtain approval for Amendment 13 to the Cayenta Integrated Financial System Agreement with N. Harris Computer Corporation to reduce licenses and associated costs.
BACKGROUND: In 1996 the County approved and executed an Agreement to acquire an Integrated Enterprise Financial System from Cayenta Inc., formerly SFG Technologies Inc., pursuant to RFP-1-95. The integrated financial system is the backbone that organizes, consolidates, and services the fiscal needs of Snohomish County across the enterprise. Since financial information contained in this system is critical to County operations, as well as ensuring fiscal responsibility and accountability, it is equally critical that this system be properly licensed, supported and maintained. The contract has been amended over time to allow for upgrades and continued software support services. The parties agreed in Change Order 12 to the Professional Services Agreement for Cayenta Upgrade executed on September 30, 2021, that the County shall no longer license and implement the Cayenta Budget Preparation listed in Exhibit B 2023-1 of Amendment 11 ("Budget Preparation"). Exhibit B 2023-1 of Amendment 12 ("Exhibit B 2023-1") must be replaced with the attached Exhibit B 2025-1 to reflect the decrease in License Fees with the removal of Cayenta Budget Preparation. Approval of this Amendment 13 will decrease the Master Agreement $20,000.00 for the unused licenses and the annual support fee will decrease by $5,000.00.
FISCAL IMPLICATIONS:
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU
CURRENT YR
2ND YR
1ST 6 YRS
505 5148804801 - Impact of Amend 13
-$25,000
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