Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Violation of Compliance Form
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DEPARTMENT: Medical Examiner
ORIGINATOR: Nicole Krueger
EXECUTIVE RECOMMENDATION: Click or tap here to enter text.
PURPOSE: To have the Violation of Compliance form acknowledged and signed.
BACKGROUND: I fully acknowledge that I overlooked the expenditures related to Cellnetix, and I take full responsibility for the oversight. Unfortunately, Cellnetix was not identified as a vendor exceeding the $10,000 threshold during our 2024 vendor review. Historically, the Medical Examiner’s Office has not issued purchase orders for Cellnetix, despite annual spending surpassing $5,000 since at least 2017. When I transitioned into this role, I received minimal training, and the absence of historical POs contributed to this expenditure being unintentionally missed. Over the past year, I’ve gained significantly more knowledge about Accounts Payable processes than in the previous two years combined. I now fully understand the requirement for purchase orders on any vendor spending over $10,000 annually. We have been and continue working closely with the Purchasing Department to ensure full compliance moving forward.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: We spent $19,595.19 in 2024 on Cellnetix, when we only had authority to spend $9,999.99.
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
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AMOUNT |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
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END |
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AMENDMENT |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Click or tap here to enter text.