Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-203, approving and authorizing the County Executive to execute Amendment 2 to the agreement to provide professional services with the Master's Touch, LLC for printing and mailing services of Assessor property documents
body
DEPARTMENT: Assessor
ORIGINATOR: Linda Hjelle
EXECUTIVE RECOMMENDATION: Ken Klein 4/17/25
PURPOSE: The purpose of this ECAF is to approve and execute the Agreement for Printing Mailing and Electronic Delivery Services with The Master's Touch, LLC via Amendment 2 and contract extension
BACKGROUND: The County published RFP-042-21BC to obtain proposals for the printing and mailing of Assessor documents to property owners and providing electronic delivery. The successful bidder was The Master's Touch, LLC. An agreement was executed with The Master's Touch in 2022 to provide the services for a three-year term with two option two-year extensions. An Amendment (1) was approved and signed in 2023 to increase the contract amount due to inflation and increased costs. The original contract date expires on April 26, 2025. This request is to extend the contract for two (2) years and amend the total contract amount to include costs for that extended period.
FISCAL IMPLICATIONS:
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU
CURRENT YR
2ND YR
1ST 6 YRS
0025104244926 - Printing & Binding
$49,700
$49,700
$99,400
TOTAL
$49,700
$49,700
$99,400
REVENUE: FUND, AGY, ORG, REV, SOURCE
CURRENT YR
2ND YR
1ST 6 YRS
TOTAL
DEPARTMENT FISCAL IMPACT NOTES: Funds for this expenditure will be paid from the Assessor's approved 2025-26 budget.
CONTRACT INFORMATION:
ORIGINAL
CONTRACT#
AMOUNT
$120,000 + Amend 1 of $15,600
AMENDMENT|1010|CONTRACT#
AMOUNT
$99,400
Contract Period
ORIGINAL
START
4/27/2022
END
4/26/2025
AMENDMENT
START
4/26/2025
END
4/26/2027
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 4/16/25), Fina...
Click here for full text