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File #:
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2021-0788
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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10/11/2021
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Final action:
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10/11/2021
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Title:
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Motion 21-353, authorizing the County Executive to sign Amendment No. 4 to the software license and services agreement between Snohomish County and Cartegraph, Inc
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-353, authorizing the County Executive to sign Amendment No. 4 to the software license and services agreement between Snohomish County and Cartegraph, Inc
body
DEPARTMENT: Public Works
ORIGINATOR: Lori White
EXECUTIVE RECOMMENDATION: Approved - Ken Klein 9/24/21
PURPOSE: Approval of Amendment No. 4 to the Software License and Services Agreement between Snohomish County and Cartegraph, Inc.
BACKGROUND: On September 25, 2015 Snohomish County executed a Software License and Services Agreement between Snohomish County and Cartegraph, Inc. for an automated asset maintenance management system which was initially released to the Road Maintenance and Solid Waste divisions of Public Works but has now been implemented department wide. Since that time three amendments have been processed. The first amendment extended the initial term by six months through August 31, 2021. The second amendment added additional but related scope and budget. The third amendment renewed all five additional one-year terms for an extended agreement through August 31, 2026. The original solicitation (RFP-14-14DW) allows for the expansion of Cartegraph to other County departments and workgroups. At this time the Department of Conservation and Natural Resources has asked to use Cartegraph as their asset maintenance management system. There is no additional cost to add a new department to the Cartegraph solution however, there is a cost associated with Surface Water and Parks specific domains. Domains are a bundle of Industry Standard Asset types that are installed as a package using pre-defined relationships and integrated system configurations for preventative maintenance plans and asset condition calculations. The total amount payable under this agreement will not exceed $2,664,137 which includes $318,525 for five years of annual domain costs and an estimated $31,215 in tax for Amendment No. 4.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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415 50651269103 |
$38,430 |
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$38,430 |
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415 50951269103 |
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$39,583 |
$165,584 |
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309-509-490502 |
$5,490 |
$5,655 |
$29,145 |
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002-509-430-4101 |
$2,196 |
$2,262 |
$11,658 |
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002-509-680-4101 |
$8,784 |
$9,047 |
$46,633 |
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002-509-545-4101 |
$10,980 |
$11,309 |
$58,290 |
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TOTAL |
$65,880 |
$67,856 |
$349,740 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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415 3065111770 |
$38,430 |
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$38,430 |
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415 3095111770 |
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$39,583 |
$165,584 |
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Within existing Revenue Sources 309 |
$5,490 |
$5,655 |
$29,145 |
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Within existing Revenue Sources 002 |
$2,196 |
$2,262 |
$11,658 |
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Within existing Revenue Sources 002 |
$8,784 |
$9,047 |
$46,633 |
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Within existing Revenue Sources 002 |
$10,980 |
$11,309 |
$58,290 |
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TOTAL |
$65,880 |
$67,856 |
$349,740 |
DEPARTMENT FISCAL IMPACT NOTES: Funding for the current year is included in the approved 2021 budget. Funding for future years will be included in future budget proposals.
CONTRACT INFORMATION:
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Original |
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CONTRACT# |
TC13-15 |
Amount |
$ 1,233,992.80 |
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Amendment 1 |
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CONTRACT# |
TC13-15 |
Amount |
$ 0.00 |
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Amendment 2 |
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CONTRACT# |
TC13-15 |
Amount |
$ 17,300.00 |
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Amendment 3 |
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CONTRACT# |
TC13-15 |
Amount |
$ 1,063,103.80 |
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Amendment 4 |
X |
CONTRACT# |
TC13-15 |
Amount |
$ 349,740.00 |
Contract Period
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Original |
Start |
09/25/2015 |
End |
03/31/2021 |
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Amendment 1 |
Start |
06/14/2017 |
End |
08/31/2021 |
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Amendment 2 |
Start |
03/01/2020 |
End |
08/31/2021 |
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Amendment 3 |
Start |
08/26/2021 |
End |
08/31/2026 |
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Amendment 4 |
Start |
Execution |
End |
08/31/2026 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Approved by DPA Rebecca Wendling on 9/13/2021/Approved-Finance, Nathan Kennedy 9/24/ Risk, Diane Baer 9/21/21
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