Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 26-037, approving and authorizing execution of Amendment 1 to the Agreement for Professional Services with Navigate Wellness, LLC for a Digital Wellness Platform
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 1/8/2026
PURPOSE: The purpose of this ECAF is to approve and authorize execution Amendment 1 to the Agreement for Professional Services to provide a digital wellness platform for the Human Resources Department (HR).
BACKGROUND: The County employs approximately 3,200 regular full and part-time employees that live in the Puget Sound area. The County offers a voluntary wellness program to all regular employees which includes an incentive-based program that encourages impactful lifestyle changes, preventative care, and financial wellness. Other wellness resources are accessible through benefits programs and can be cumbersome for employees to access/manage. In 2024, the County augmented the existing programs with an easily accessible wellness platform to provide access to a variety of wellness solutions including, but not limited to, emotional health, physical health, nutrition, stress reduction, and financial wellbeing resources via smartphone, computer or other device. RFP-23-016JM was published to solicit proposals for a digital wellness platform and Navigate Wellness, LLC was selected by the Snohomish County evaluation committee as submitting the highest-ranking proposal to provide the services. An Agreement was executed for an initial two years and includes up to two optional extensions. The current agreement expires on May 14, 2026. HR wishes to extend the agreement for the first additional two-year term at an estimated cost of $220,000.00 for services from 5/15/2026 through 5/14/2028. Maximum cost of the Agreement through May 14, 2026 is increased to $420,000 plus applicable sales tax. Approval of this Agreement will allow the HR department to continue to offer digital wellness services to County employees.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
508-5127304620 Benefits Contingency |
Est. $110,000 |
Est. $110,000 |
NTE $220,000 |
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Plus applicable sales tax |
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TOTAL |
Est. $110,000 |
Est. $110,000 |
NTE $220,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for these services is included in the Benefits Fund 508 approved 2026 budget and will be included in the 2027 budget request.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
NTE $200,000.00 |
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AMENDMENT |
1 |
CONTRACT# |
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AMOUNT |
NTE $220,000.00 |
Contract Period
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ORIGINAL |
START |
5/15/2024 Motion 24-192 |
END |
5/14/2026 |
|
AMENDMENT 1 |
START |
5/15/2026 |
END |
5/14/2028 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: The DPA has reviewed and provided input on the Amendment but is unable to approve as to form as they were unable to approve the master Agreement. Reviewed/approved by Risk Management (Sheila Barker 1/6/2026) and Finance (Nathan Kennedy 1/8/2026).