Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-192, approve and authorize execution of the Agreement for Professional Services with Navigate Wellness, LLC for a Digital Wellness Platform
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 4/23/24
PURPOSE: The purpose of this ECAF is to approve and execute an Agreement for Professional Services to provide a digital wellness platform for the Human Resources Department (HR).
BACKGROUND: The County currently employs approximately 3,200 regular full and part time employees that live in the Puget Sound area. The County currently offers a voluntary wellness program to all regular employees which includes an incentive-based program that encourages impactful lifestyle changes, preventative care, and financial wellness. Other wellness resources are accessible through benefits programs and can be cumbersome for employees to access/manage. The County needs to augment existing programs with an easily accessible wellness platform to provide access to a variety of wellness solutions including, but not limited to, emotional health, physical health, nutrition, stress reduction, and financial wellbeing resources via smartphone, computer or other device. RFP-23-016JM was published to solicit proposals for a digital wellness platform and Navigate Wellness, LLC was selected by the Snohomish County evaluation committee as submitting the highest-ranking proposal to provide the services. The maximum cost for these professional services is expected to be Two Hundred Thousand Dollars ($200,000) during the initial two-year contract term. The Agreement allows for two additional two-year extensions. Approval of this Agreement will allow the HR department to implement the digital wellness platform.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2024 |
2025 |
1ST 2 YRS |
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508-5127304620 Benefits Contingency |
$86,000 |
$114,000 |
$200,000 |
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Plus applicable sales tax |
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TOTAL |
$86,000 |
$114,000 |
$200,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for these services is included in the Benefits Fund 508 submitted 2024 budget and will be included in the 2025 budget request.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$200,000 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Upon execution |
END |
2 years from execution date |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 4/22/24) and Finance (Nathan Kennedy 4/23/24), The agreement documents have undergone DPA review, and we have taken recommendations under advisement in the final agreement, but the DPA is unable to approve as to form.