Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Interlocal Data Share Agreement
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DEPARTMENT: Human Services
ORIGINATOR: Cole Caplan
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: Approval and execution of the Interlocal Data Share Agreement with the State of Washington Department of Social and Health Services (DSHS)
BACKGROUND: Under this Interlocal Data Share Agreement, Snohomish County agrees to:
1. Comply with the Health Information Technology for Economic and Clinical Health Act (HITECH Act);
2. Not disclose personal information except as necessary for the administration of programs to provide services to clients;
3. Ensure that staff are trained in HIPAA use and disclosure of personal health information; and
4. Take reasonable precautions to secure against unauthorized physical and electronic access to data.
DSHS contracts with Snohomish County to provide case management services to individuals receiving Title XIX and MTP personal care services and to reassess and reauthorize these individuals for Title XIX and MTP personal care services or other home and community services. In order to effectively administer these DSHS services, the County must have access to client data, and to certain DSHS information systems, such as the Automated Client Eligibility System (ACES); Social Services Payment System (SSPS); Economic Services Administration’s (ESA) “BarCode” case folder tracking system; Comprehensive Assessment and Reporting Evaluation (CARE) system; Social Assistance Management Systems (SAMS); Community Living Connections (CLC) “GetCare” system, including Tailored Caregiver Assessment and Referral (TCARE); Home and Community Services (HCS) case files; Research and Data Analysis’ (RDA) DSHS Client Registry; Agency Contracts Database (ACD); Washington Connections benefit portal; Aging and Long-Term Support Administration Share Point sites; and DSHS’ Internal Forms Picker Site. These systems are accessed through the State Government Network (SGN), the Intergovernmental Network (IGN), SecureAccess Washington (SAW), or through other DSHS approved methods. This Agreement does not include any funding.
Please note initial and check box needed for General Terms and Conditions #16 on Page 6.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: No Fiscal Impact
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
2669-67630 |
AMOUNT |
$0.00 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
1/1/2026 |
END |
12/31/2027 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: N/A