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File #:
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2024-2078
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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9/11/2024
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Final action:
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9/11/2024
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Title:
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Motion 24-361, authorizing the County Executive to sign Amendment No. 3 to the Software as a Service Agreement TC01-21 for a timekeeping and attendance system with Kronos Incorporated, A UKG Company
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Attachments:
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1. Motion 24-361, 2. Staff Report, 3. Amendment No. 3 - SIGNED, 4. Exhibit N - SIGNED, 5. Exhibit M (1) - SIGNED, 6. Exhibit M (2) - SIGNED, 7. Exhibit M (3) - SIGNED, 8. Amendment No.2, 9. Amendment No.1, 10. Change Order #2, 11. Change Order #1, 12. Support Services No.1, 13. Agreement, 14. Certificate of Insurance, 15. Motion Assignment Slip
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-361, authorizing the County Executive to sign Amendment No. 3 to the Software as a Service Agreement TC01-21 for a timekeeping and attendance system with Kronos Incorporated, A UKG Company
body
DEPARTMENT: Public Works
ORIGINATOR: Lori Ericsson
EXECUTIVE RECOMMENDATION: Ken Klein 8/29/24
PURPOSE: Approval of Amendment No. 3 to the Software License and Service Agreement will allow Snohomish County to continue to utilize Kronos Incorporated to provide timekeeping and attendance services.
BACKGROUND: In 2021 Public Works started implementation on a new electronic timekeeping and attendance system under a Software as a Service agreement with Kronos Incorporated. The timekeeping system has improved auditability and efficiency to reduce the annual labor hours required for timekeeping activities. Kronos Incorporated was selected under RFP-17-19SB using Federal, State and County policies and practices. Since the original agreement two (2) amendments have been processed and approved by Council in order to add services for the Airport to the agreement. Additionally, one Service Order and two change orders have been processed and approved by the PW Director within the Council approved contingency amount. Amendment No. 3 will authorize the first of six two-year extensions for services through September 30, 2026. The total payments for services under this amendment shall not exceed $245,321.59 (includes tax), for an amended total contract amount not to exceed $1,082,664.45.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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402 5067004101 Solid Waste Prof Services |
$ 20,567.38 |
$ 66,929.99 |
$ 133,859.99 |
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102 50650134101 Road Fund Prof Services |
$ 17,580.89 |
$ 40,202.45 |
$ 80,404.89 |
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410 5216804201 Airport |
$ 3,882.09 |
$ 15,528.36 |
$ 31,056.71 |
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TOTAL |
$ 42,030.36 |
$ 122,660.79 |
$ 245,321.59 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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Solid Waste Fund 402 |
$ 20,567.38 |
$ 66,929.99 |
$ 133,859.99 |
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Road Fund 102 |
$ 17,580.89 |
$ 40,202.45 |
$ 80,404.89 |
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Airport Communications |
$ 3,882.09 |
$ 15,528.36 |
$ 31,056.71 |
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TOTAL |
$ 42,030.36 |
$ 122,660.79 |
$ 245,321.59 |
DEPARTMENT FISCAL IMPACT NOTES: Funds are included in the approved 2024 budget and the proposed 2025-2026 budget. Amounts above include tax which may vary throughout the term of the extension.
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
TC01-21 |
AMOUNT |
$641,849.10 |
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CHANGE ORDER 1 |
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CONTRACT# |
TC01-21 |
AMOUNT |
$8,610.00 |
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AMENDMENT 1 |
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CONTRACT# |
TC01-21 |
AMOUNT |
$97,340 |
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SERVICE ORDER 1 |
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CONTRACT# |
TC01-21 |
AMOUNT |
$20,023.76 |
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AMENDMENT 2 |
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CONTRACT# |
TC01-21 |
AMOUNT |
$36,520.00 |
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CHANGE ORDER 2 |
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CONTRACT# |
TC01-21 |
AMOUNT |
$33,000 |
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AMENDMENT 3 |
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CONTRACT# |
TC01-21 |
AMOUNT |
$245,321.59 |
Contract Period
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Original |
START |
09/30/2021 |
END |
09/30/2024 |
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Change Order 1 |
START |
03/02/2022 |
END |
09/30/2024 |
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Amendment 1 |
START |
09/21/2022 |
END |
09/30/2024 |
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Service Order 1 |
START |
05/16/2023 |
END |
09/30/2024 |
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Amendment 2 |
START |
12/11/2023 |
END |
09/30/2024 |
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Change Order 2 |
START |
04/11/2024 |
END |
09/30/2024 |
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Amendment 3 |
START |
Execution |
END |
09/30/2026 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 8/26/24), Finance (Nathan Kennedy 8/26/24), Prosecuting Attorney as to form only (DPA Rebecca Wendling 8/2/2024) and Information Technology (Viggo Forde 08/20/2024).
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