Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-402, approving and authorizing the execution of Amendment 2 to the Software as a Service Agreement with Manatron, Inc. - Aumentum Technologies, for Aumentum Tax Assessment and Collection System
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 9/14/23
PURPOSE: The approval and execution of this Amendment 2 to the Master Software as a Service Agreement between Snohomish County and Manatron, Inc. for expanded conversion services.
BACKGROUND: RFP 21-16 was published to obtain proposals to replace the current tax assessment and collections systems, Proval and Ascend which have been in use by Snohomish County for more than 20 years and are approaching end of life. Manatron, Inc. was selected by the evaluation committee as the contractor whose proposal and software will best meet the needs of the Assessor and Treasurer’s Offices through its Aumentum Tax Assessment and Collections System. The Master Agreement was executed 12/2/2020 and it was amended in 2021 to add a Mobile Assessor test database. In June 2023, the parties expanded the scope of data conversion services performed as part of the software implementation, as described in change request No. WA2019.002.01-CR001 for an additional cost of $56,250.00. These additional conversion services were not anticipated when the fit analysis was performed in 2019 and are critical to a successful implementation of Aumentum and meeting the business process requirements for the Treasurer’s Office. Approval of this Amendment 2 will authorize the additional services needed for data conversion. Expedited handling is requested in order to authorize additional conversion services and continue to adhere to milestone project deliverable timelines in preparation for system go-live.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315-511448294101 Prof. Services |
$56,250 |
0 |
$56,250 |
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TOTAL |
$56,250 |
0 |
$56,250 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Capital funding required for this project implementation is budgeted for in the Information Technology multi-year Fund 315, and the projected remaining funds are sufficient in covering the increased expenditure.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$11,805,549 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$45,375 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$56,250 |
Contract Period
|
ORIGINAL |
START |
12/2/2020 Motion 20-480 |
END |
5 years after acceptance (anticipated 3/1/2029) |
|
AMENDMENT 1 |
START |
12/16/2021 Motion 21-414 |
END |
5 years after acceptance (anticipated 3/1/2029) |
|
AMENDMENT 2 |
START |
6/19/2023 |
END |
5 years after acceptance (anticipated 3/1/2029) |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Risk Management (Sheila Barker 9/13/23, Finance (Nathan Kennedy 9/14/23) and Prosecuting Attorney as to Form (Rebecca Wendling (9/13/23).