Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 22-366, authorizing the County Executive to sign Amendment No. 1 to the Software as a Service Agreement TC01-21 with Kronos Incorporated, a UKG Company for Electronic Timekeeping and Attendance Software Services
body
DEPARTMENT: Airport
ORIGINATOR: Nickolis Landgraff/Lori White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 08/31/22
PURPOSE: Approval and execution of Amendment No. 1 to the SaaS Agreement TC01-21 with Kronos Incorporated, for Timekeeping and Attendance Software Services.
BACKGROUND: .
• In 2021 Public Works started implementation on a new electronic timekeeping and attendance system under a Software as a Service agreement with Kronos Incorporated.
• The timekeeping system has improved auditability and efficiency to reduce the annual labor hours required for timekeeping activities.
• The original solicitation (Bid no. SS-004-19 and subsequent RFP 17-19SB) allows for other County departments to sign onto the system.
• At this time the Airport wishes to use Kronos for their timekeeping and attendance needs.
• Amendment No. 1 to the Software as a Service (SaaS) Agreement between Snohomish County and Kronos Incorporated has been negotiated.
• If approved, the total amount payable under this agreement will not exceed $744,799.10 which includes the original agreement amount of $650,459.10 and an estimated $94,340.00 for the proposed Amendment No. 1 to include the Airport.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
410.5216804201 - Communications |
$35,500 |
$46,750 |
$94,340 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
$35,500 |
$46,750 |
$94,340 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
410.3216800800 - Fund Balance |
$35,500 |
$46,750 |
$94,340 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
$35,500 |
$46,750 |
$94,340 |
DEPARTMENT FISCAL IMPACT NOTES: Funding is included in the approved 2022 budget. Funding for future years will be included in future budgets.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
TC01-21 |
AMOUNT |
$641,849.10 |
|
CO No. 1 |
|
CONTRACT# |
TC01-21 |
AMOUNT |
$ 8,610.00 |
|
AMENDMENT |
X |
CONTRACT# |
TC01-21 |
AMOUNT |
$ 94,340.00 |
Contract Period
|
ORIGINAL |
START |
09/30/2021 |
END |
9/30/2024 |
|
CO No. 1 |
START |
03/02/2022 |
END |
9/30/2024 |
|
AMENDMENT |
START |
Execution |
END |
9/30/2024 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Risk - Shelia Barker 08/29/22. Reviewed/approved by Finance - Nathan Kennedy 08/31/22