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File #:
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2025-0606
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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4/9/2025
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Final action:
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4/9/2025
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Title:
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Motion 25-170, approving and authorizing the execution of Amendment 14 to the Integrated Financial Management System Contract between Snohomish County and Cayenta Canada Corporation
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-170, approving and authorizing the execution of Amendment 14 to the Integrated Financial Management System Contract between Snohomish County and Cayenta Canada Corporation
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 3/18/25
PURPOSE: The purpose of this ECAF is to obtain approval to execute Amendment 14 to the Cayenta Integrated Financial System Agreement with N. Harris Computer Corporation to add the CayEngage Program.
BACKGROUND: In 1996 the County approved and executed an Agreement to acquire an Integrated Enterprise Financial System from Cayenta Inc., formerly SFG Technologies Inc., pursuant to RFP-1-95. The integrated financial system is the backbone that organizes, consolidates, and services the fiscal needs of Snohomish County across the enterprise. Since financial information contained in this system is critical to County operations, as well as ensuring fiscal responsibility and accountability, it is equally critical that this system be properly licensed, supported and maintained. The contract has been amended over time to allow for upgrades and continued software support services. The Contractor offers the CayEngage Program which includes access to the Cayenta University portal and a complimentary registration for the annual training conference, which the County wishes to acquire for an annual fee of $3,250. The annual fee for the 2025 term will be prorated beginning with the execution of this Amendment 14. Beginning January 1, 2026, an annual increase shall be added in accordance with the Agreement.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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505 5148804801 |
Est. $2,710 |
$3,250 |
$18,960 |
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TOTAL |
Est. $2,710 |
$3,250 |
$18,960 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for this expense is included in the IT department’s approved 2025-2026 biennial budget.
CONTRACT INFORMATION:
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ORIGINAL & AMENDMENTS 1-8 |
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CONTRACT# |
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AMOUNT |
$163,752 annually |
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AMENDMENT |
9 |
CONTRACT# |
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AMOUNT |
$119,524 plus $42,774 annually plus applicable sales tax |
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AMENDMENT |
10 |
CONTRACT# |
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AMOUNT |
$114,524 plus $41,524 annually plus applicable sales tax |
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AMENDMENT |
11 |
CONTRACT# |
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AMOUNT |
$109,524 plus $40,274 annually plus applicable sales tax |
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AMENDMENT |
12 |
CONTRACT# |
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AMOUNT |
$1,020,120.81 plus applicable sales tax |
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AMENDMENT |
13 |
CONTRACT# |
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AMOUNT |
-$20,000 and -$5,000 annually |
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AMENDMENT |
14 |
CONTRACT# |
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AMOUNT |
Est. $18,960 plus applicable sales tax |
Contract Period
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ORIGINAL AND AMENDMENTS 1-9 |
START |
3/27/1996 |
END |
12/31/2023 |
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AMENDMENT 10 |
START |
8/28/2022 Motion 22-496 |
END |
12/31/2023 |
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AMENDMENT 11 |
START |
2/8/2023 Motion 23-299 |
END |
12/31/2023 |
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AMENDMENT 12 |
START |
9/18/2023 Motion 23-479 |
END |
n/a |
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AMENDMENT 13 |
START |
2/1/2024 Motion 25-047 |
END |
n/a |
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AMENDMENT 14 |
START |
Upon execution |
END |
n/a |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 3/17/25), Finance (Nathan Kennedy 3/17/25), and Prosecuting Attorney’s Office as to form only (Rebecca Wendling 3/13/25)
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