Executive/Council Action Form (ECAF 2025-1676)
ITEM TITLE:
Title
Motion 25-309, authorizing the Executive to execute a contract with Vector Airport Systems, LLC for an automated aircraft landing fee billing and collections solution at Snohomish County Airport
body
DEPARTMENT: Airport
ORIGINATOR: Nick Landgraff
EXECUTIVE RECOMMENDATION: Approved by Mike Fong 6/24/25
PURPOSE: To authorize the Executive to execute a contract with Vector Airport Systems, LLC automated aircraft fee billing and collections solutions at Paine Field Airport.
BACKGROUND:
• Snohomish County Airport needs a more effective landing fee revenue collection system for general aviation. Due to the complexity of identifying aircraft ownership, often obscured by registrations through third-party banks, corporations, and foreign LLCs, collecting fees is time-consuming and inefficient, requiring significant staff resources.
• Vector Airport Systems, LLC has over 17 years of experience in airport billing and debt collection, offering a fully automated, full-service solution. Their software provides comprehensive aircraft and operator data, with integration into flight tracking systems used for noise abatement. Vector serves numerous airports across the U.S., including early adopters like Boeing Field in King County and Port Angeles in Washington State.
• Vector’s cost-effective solution will significantly reduce staff time spent on collections and increase the airport’s landing fee recovery rate, justifying the associated service fee. Additionally, the streamlined process is expected to improve customer satisfaction for airport users.
• Vector was sole sourced (SS-24-003BC) under SCC 3.04.180 and will charge 12% of collected revenues-the same rate paid by Boeing Field. This contract excludes, Boeing, Passenger/Terminal Air Carriers, and other agreements where it’s more lucrative for the airport to collect directly from the customer. Total revenues collected under this contract are anticipated to be around $400,000 but will vary depending on aircraft operations.
• The initial term is for five (5) years but may be terminated with thirty days written notice by either party after the first twelve (12) months.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2025 |
2026 |
TOTAL |
|
410.5216804101- Professional Servs |
(12%) |
(12%) |
(12%) |
|
|
|
|
|
|
TOTAL |
(12%) |
(12%) |
(12%) |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
410.32168004430 - Airport Landing Fees |
(12%) |
(12%) |
(12%) |
|
|
|
|
|
|
TOTAL |
(12%) |
(12%) |
(12%) |
DEPARTMENT FISCAL IMPACT NOTES: It is estimated to be around $400,000 and 12% of the collected revenues will be the fee. These are only our most difficult landing fees to collect. Boeing, Airlines, are all exempt from this contract and will continue to be collected by the airport. Third party payment processing approval has been approved by Treasurers office as well as sole source from purchasing.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
SS-24-003BC |
AMOUNT |
12% Collected Revenues |
|
AMENDMENT |
|
CONTRACT# |
|
AMOUNT |
|
Contract Period
|
ORIGINAL X |
START |
08/01/2025 |
END |
7/31/2030 |
|
AMENDMENT |
START |
|
END |
|
OTHER DEPARTMENTAL REVIEW/COMMENTS: Risk Management (Diane Baer 6/20/25), Finance (Nathan Kennedy 5/20/25), and Prosecuting Attorney’s Office as to form only (Michelle Corsi 6/17/25)