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Legislation Details
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File #:
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2026-1780
Version:
1
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Type:
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Motion
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Status:
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Pending Executive Signature
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On agenda:
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9/9/2026
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Final action:
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9/9/2026
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Title:
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Motion 26-368, approve and authorize the County Executive to execute Amendment No. 4 to the Software as a Service Agreement for a timekeeping and attendance system with UKG Kronos Systems LLC (f/k/a Kronos Incorporated)
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Attachments:
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1. Motion 26-368, 2. Staff Report, 3. Amendment 4 (PENDING EXECUTIVE SIGNATURE), 4. Amendment 3, 5. Amendment 2, 6. Amendment 1, 7. Motion 24-361 - Amendment 3, 8. Motion 23-530 - Amendment 2, 9. Motion 22-366_Amendment 1, 10. Motion 21-313, 11. Agreement, 12. Exhibit M - Renewal Public Works, 13. Renewal, 14. Exhibit M - Renewal Airport, 15. Exhibit N - Equipment, 16. Certificate of Insurance, 17. Motion Assignment Slip
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 26-368, approve and authorize the County Executive to execute Amendment No. 4 to the Software as a Service Agreement for a timekeeping and attendance system with UKG Kronos Systems LLC (f/k/a Kronos Incorporated)
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Tom Teigen 9/2/26
PURPOSE: Approval and Authorize Execution of Amendment No. 4 to the Software as a Service Agreement between Snohomish County and UKG Kronos Systems LLC (F/K/A Kronos Incorporated) for an electronic timekeeping and attendance system.
BACKGROUND: In 2021 Public Works started implementation on a new electronic timekeeping and attendance system under a Software as a Service agreement with UKG Kronos Systems LLC (F/K/A Kronos Incorporated) (“UKG”).The timekeeping system has improved auditability and efficiency to reduce the annual labor hours required for timekeeping activities. UKG was selected under RFP-17-19SB using Federal, State and County policies and practices. Since the original agreement multiple amendments, service orders and change orders have been processed and approved by Council in order to add services for the Airport, add professional services for Public Works, and extend the contract through September 30, 2026. Amendment No. 4 will authorize the second of six two-year extensions for services through September 30, 2028 and fix the annual renewal fee through September 30, 2027. The total payments for services under this amendment shall not exceed $195,909 plus applicable sales tax for an amended total contract amount not to exceed $1,427,328.41 plus applicable sales tax. This electronic timekeeping and attendance system is essential to Public Works’ and the Airport’s operations, and the existing Agreement expires September 29, 2026. UKG caused multiple delays since April 2026 which has severely impacted the timeline for executing this Amendment 4. Expedited handling is requested to ensure execution by September 25, 2026.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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402 5067004101 - Solid Waste PS |
$42,851.77 |
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$42,851.77 |
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102 50650134101 - Road Fund PS |
$41,899.56 |
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$41,899.56 |
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410 5216804201 - Airport |
$7,557.67 |
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$7,557.67 |
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402 5067043109 - SW clocks |
$55,000.00 |
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$55,000.00 |
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RODAP-44-11-3109 Road clocks |
$37,500.00 |
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$37,500.00 |
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402 5067044101 SW Support |
$6,604.50 |
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$6,604.50 |
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RODAP-44-11-4101 Road Support |
$4,495.50 |
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$4,495.50 |
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Plus applicable sales tax |
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TOTAL |
$195,909 |
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$195,909 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funds are included in the approved Public Works 2025-2026 budget and will be included in the IT 2027/2028 biennial budget request.
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
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AMOUNT |
$641,849.10 plus applicable sales tax |
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CHANGE ORDER |
1 |
CONTRACT# |
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AMOUNT |
$8,160.00 plus applicable sales tax |
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AMENDMENT |
1 |
CONTRACT# |
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AMOUNT |
$94,340 plus applicable sales tax |
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SERVICE ORDER |
1 |
CONTRACT# |
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AMOUNT |
$20,023.76 plus applicable sales tax |
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AMENDMENT |
2 |
CONTRACT# |
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AMOUNT |
$140,920.00 plus applicable sales tax |
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CHANGE ORDER |
2&3 |
CONTRACT# |
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AMOUNT |
$33,000.00 plus applicable sales tax |
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AMENDMENT |
3 |
CONTRACT# |
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AMOUNT |
$249,286.55 |
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SERVICE ORDER 2 & CHANGE ORDER 4 |
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CONTRACT# |
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AMOUNT |
$43,750.00 plus applicable sales tax |
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AMENDMENT |
4 |
CONTRACT# |
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AMOUNT |
$195,909 plus applicable sales tax |
Contract Period
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ORIGINAL |
START |
9/30/2021 Motion 21-313 |
END |
9/29/2024 |
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CHANGE ORDER 1 |
START |
3/02/2022 |
END |
9/29/2024 |
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AMENDMENT 1 |
START |
9/21/2022 Motion 22-366 |
END |
9/29/2024 |
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SERVICE ORDER 1 |
START |
5/16/2023 |
END |
9/29/2024 |
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AMENDMENT 2 |
START |
12/8/2023 Motion 23-530 |
END |
9/29/2024 |
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CHANGE ORDER 2&3 |
START |
4/11/2024 |
END |
9/29/2024 |
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AMENDMENT 3 |
START |
9/12/2024 Motion 24-361 |
END |
9/29/2026 |
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SERVICE ORDER 2 & CHANGE ORDER 4 |
START |
9/12/2025 Motion 25-437 |
END |
9/29/2026 |
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AMENDMENT 4 |
START |
9/30/2026 |
END |
9/29/2027 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: The DPA reviewed the documents and provided guidance but is unable to approve them as to form because previous Airport orders were not reviewed or approved as to form.
Reviewed/approved by Risk Management (Stephanie Rousseau 8/31/26) and Finance (Nathan Kennedy 9/1/26)
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