Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Approval and Execution of Amendment 2 to the Cloud Services Agreement with Oracle America, Inc.
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 2 to the Cloud Services Agreement with Oracle America, Inc. to acquire three additional test environments, removal of Enterprise Data Management and the addition of Oracle Guided Learning in order to proceed with implementation of the software.
BACKGROUND: The County published RFP-24-025BC to solicit proposals for an ERP (Enterprise Resource Planning) software solution and Oracle America, Inc was selected by the Snohomish County evaluation committee. An Agreement was executed February 25, 2025 and amended September 29, 2025 to add thirty (30) EDU Cloud Applications Learning licenses. The County requires two additional test environments, the removal of Enterprise Data Management and the addition of Oracle Guided Learning in order to proceed with implementation of the software. The additional cost to the Agreement is Forty-Four Thousand One Hundred Seventy-One Dollars and Thirty-One Cents ($44,171.31) plus applicable sales tax. Approval of this Amendment 2 will allow the County staff to proceed with acquisition of three additional test environments, removal of Enterprise Data Management and the addition of Oracle Guided Learning in order to proceed with implementation of the software.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505-52146004108 - Software Services |
$5,165.85 |
$11,416.23 |
$44,171.31 |
|
Plus applicable sales tax |
|
|
|
|
|
|
|
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|
|
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TOTAL |
$5,165.85 |
$11,416.23 |
$44,171.31 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Sufficient funding required for this solution is included in the approved IT 2025-2026 biennial budget for the ERP project and will be included in the 2027/2028 biennial budget request.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$3,784,640 plus applicable sales tax |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$112,387.50 plus applicable sales tax |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$44,171.31 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
2/25/2025 Motion 25-115 |
END |
2/24/2030 |
|
AMENDMENT 1 |
START |
9/29/2025 Exec |
END |
9/28/2026 |
|
AMENDMENT 2 |
START |
Upon execution |
END |
2/24/2030 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 6/30/2026