Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-400, retroactive approval of contract electrical work at SWM Native Plant Nursery
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DEPARTMENT: Conservation and Natural Resources
ORIGINATOR: Toni Wilde and Donald “Kit” Crump
EXECUTIVE RECOMMENDATION: Approved by Lacey Harper 8/25/25
PURPOSE: Approval of the electrical improvements requested by Surface Water staff
BACKGROUND: Surface Water Management (SWM) had a need in December of 2024 for electrical work related to a safely functioning electrical system for a property that houses our Native Plant Program.
Adam Jackson (PM) reached out to Facilities related to their electrical contractor. Facilities pointed the PM to Sequoyah Electrical as the contractor to work with, under bid number 059-16SR.
The PM reached out to Sequoyah and had a site visit by Matt Snyder, the electrician. The PM and Mr. Snyder went through the work that was needed to be completed to correct the existing electrical wiring and breaker panel that didn’t meet current code. The PM and Mr. Snyder discussed the cost of the work.
At this point, the PM erred in allowing work to proceed without the required purchase order and written estimate to be reviewed for approval at the County level.
As directed by Purchasing, SWM completed the purchasing compliance form, which has been reviewed, completed, and signed by all required parties, and is included on this ECAF as backup to the request.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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$15,294.67 |
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TOTAL |
$15,294.67 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding available within current budget
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
Bid# 059-16SR |
AMOUNT |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
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END |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Diane Baer 8/22/25) and Finance (Nathan Kennedy 8/22/25)