Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 22-275, authorizing the County Executive to sign Amendment No. 5 to the Software License and Services Agreement between Snohomish County and Cartegraph, Inc.
body
DEPARTMENT: Airport
ORIGINATOR: Nickolis A. Landgraff
EXECUTIVE RECOMMENDATION: Approved by Ken Klein
PURPOSE: Approval of Amendment No. 5 to the Software License and Services Agreement between Snohomish County and Cartegraph, Inc.
BACKGROUND: .
Ø On September 25, 2015 Snohomish County executed a Software License and Services Agreement between Snohomish County and Cartegraph, Inc. for an automated asset maintenance management system which was initially released to the Road Maintenance and Solid Waste divisions of Public Works but has now been implemented department wide.
Ø Since that time four (4) amendments have been processed. The first amendment extended the initial term by six months through August 31, 2021. The second amendment added additional but related scope and budget. The third amendment renewed all five additional one-year terms for the agreement through August 31, 2026. The fourth amendment added services to the Department of Conservation and Natural Resources.
Ø The original solicitation (RFP-14-14DW) allows for the expansion of Cartegraph to other County departments and workgroups. At this time the Airport Department has asked to use Cartegraph as their asset maintenance management system.
Ø There is no additional cost to add a new department to the Cartegraph solution however, there is a cost associated with Airport specific domains. Domains are a bundle of Industry Standard Asset types that are installed as a package using pre-defined relationships and integrated system configurations for preventative maintenance plans and asset condition calculations.
Ø If approved, the total amount payable under this agreement will not exceed $2,781,236.60 which includes $117,100 for five (5) years of annual domain costs and an estimated $12,295.50 in tax for the proposed Amendment No. 5.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 5 YRS |
|
410.5216804201 - Communications |
$34,135 |
$19,830 |
$117,100 |
|
|
|
|
|
|
TOTAL |
$34,135 |
$19,830 |
$117,100 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 5 YRS |
|
410-321680-0800 - Fund Balance |
$34,135 |
$19,830 |
$117,100 |
|
|
|
|
|
|
TOTAL |
$34,135 |
$19,830 |
$117,100 |
DEPARTMENT FISCAL IMPACT NOTES: Funding for the current year is included in the approved 2022 Airport budget. Funding for future years will be included in future budget proposals.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
TC13-15 |
AMOUNT |
$ 1,233,992.80 |
|
AMEND. No.1 |
|
CONTRACT# |
TC13-15 |
AMOUNT |
$ 0.00 |
|
AMEND. No.2 |
|
CONTRACT# |
TC13-15 |
AMOUNT |
$ 17,300.00 |
|
AMEND. No.3 |
|
CONTRACT# |
TC13-15 |
AMOUNT |
$ 1,063,103.80 |
|
AMEND. No.4 |
|
CONTRACT# |
TC13-15 |
AMOUNT |
$ 349,740.00 |
|
AMEND. No.5 |
X |
CONTRACT# |
TC13-15 |
AMOUNT |
$ 117,100.00 |
Contract Period
|
ORIGINAL |
START |
09/25/2015 |
END |
03/31/2021 |
|
AMEND. No.1 |
START |
06/14/2017 |
END |
08/31/2021 |
|
AMEND. No.2 |
START |
03/01/2020 |
END |
08/31/2021 |
|
AMEND. No.3 |
START |
08/26/2021 |
END |
08/31/2026 |
|
AMEND. No.4 |
START |
10/12/2021 |
END |
08/31/2026 |
|
AMEND. No.5 |
START |
Execution |
END |
08/31/2026 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Risk and Finance. Approved as to form by DPA R Wendling