Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Approve and Execute the Cooperative Purchasing Agreement with Carahsoft Technology Corporation for C3.ai Redaction SaaS Services
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: The purpose of this ECAF is to approve and execute the Cooperative Purchasing Agreement with Carahsoft Technology Corp. for a software subscription provided by C3.ai for AI redaction SaaS services.
BACKGROUND: The Executive’s Office Public Records Officer desires to continue their pilot AI redaction software subscription developed in 2025 utilizing the IT Innovation fund. The Purchasing department approved PB-26-0662 through ECAF 2026-0897 for C3.ai’s redaction software subscription under the terms of the NASPO Agreement AR2472 and the Washington State Participating Addendum #05116. Pursuant to Purchasing approval of PB-26-0662, the Information Technology Department has negotiated a Cooperative Purchasing Agreement and Statement of Work with Carahsoft Technology Corporation for C3.ai redaction software over a 6-month period from April-September 2026, at a cost not to exceed $50,000 plus applicable sales tax.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315-51144924801 |
NTE $50,000 |
0 |
NTE $50,000 |
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Plus applicable sales tax |
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TOTAL |
NTE $50,000 |
0 |
NTE $50,000 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for these services is included in the IT Department’s approved 2025/2026 biennial budget in an allocated portion of the Innovation Fund budget.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
NTE $50,000 plus applicable sales tax |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
4/8/2026 |
END |
9/15/2026 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: The PA’s office is unable to approve piggyback agreements as to form.