Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-560, authorizing the County Executive to sign the Professional Services Agreement with Davis Door Service, Inc. for mechanical door and gate maintenance and repair services
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DEPARTMENT: Facilities and Fleet Management
ORIGINATOR: Anna Morton
EXECUTIVE RECOMMENDATION: Approved by Ken Klein - 12/4/2025
PURPOSE: To obtain Executive approval of the Professional Services Agreement with Davis Door, Inc.
BACKGROUND: The Facilities Department has had a maintenance contract for door and gate maintenance through Precision Door under RFP-01-18SR which had reached expiration as of April 9, 2025. A new RFP was issued under RFP 25-0377RB. The work was awarded to Davis Door through the competitive bid process. Buildings served include Admin West, Robert J. Drewel, Parking Garage, Oakes and Wall Street Jails, Records, Carthcart Fleet and Public Works buildings, Health Department, Arlington and McDougall Fleet buildings, Medical Examiner and Moderate Risk Waste. Funding for this contract was anticipated in the 2025-2026 budget and is approved in the budget. This ECAF is to Expedite as the County has been without a means to repair and service doors since April and is unable to still until the final execution of this agreement. We are requesting the contract be executed by December 10, 2025, with an execution date of December 12, 2025.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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511.5180314834, 511.5180214834 |
85,000 |
82,500 |
250,000 |
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511.5180324834, 511.5180344834 |
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TOTAL |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Click or tap here to enter text.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
RFP 25-0377RB |
AMOUNT |
$250,000 |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Upon Execution |
END |
3 Years after Execution |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Approved as to form by DPA (Lyndsey Downs 12/1/2025). Reviewed/approved by Risk Management (Sheila Barker 12/2/2025) and Finance (Nathan Kennedy 12/2/2025).