Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-475, approving and authorizing the Cooperative Purchasing Agreement and Accela Statement of Work with Carahsoft Technology Corporation
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 10/8/25
PURPOSE: The purpose of this ECAF is to approve revised Motion 25-419 which approved and authorized the Cooperative Purchasing Agreement with Carahsoft Technology Corporation for a cloud solution offered by Accela, Inc.
BACKGROUND: The Snohomish County Health Department needs to replace its Accela Envision Connect platform with the Accela Civic Platform and Environmental Health Civic Application (Accela) as it is reaching its end of life. The County has researched features and functionality in the Accela cloud solution and believes the product to be in the best interest of the County because of functional continuity and features of the product. Accela, Inc.’s cloud solution, Accela Civic Platform and Environmental Health Civic Application, is offered by Carahsoft Technology Corporation through their NASPO Contract #AR2472. On April 30, 2025 Council approved a Piggyback Award Recommendation (ECAF 2025-1337) for use of the NASPO contract AR2472 for Cloud Solutions with Carahsoft Technology Corporation dated October 16, 2016. Council approved ECAF 2025-2691 approving Motion 25-419 on September 27, 2025, both of which contained an incorrect Agreement amount. The Agreement contained the correct amount and needs no revision. This ECAF is to correct the cost of implementation and annual license fees for the initial five years to show a shall not exceed amount of $2,134,127.52 plus applicable sales tax.
FISCAL IMPLICATIONS: REVISED NUMBERS IN RED
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
125.5156303105 Implementation fees |
$770,809.92 |
0 |
$770,809.92 |
|
505-514891-4801 license fees already paid |
$193,000.00 |
0 |
$193,000.00 |
|
125.5156303105 license fees over IT budget |
$44,599.20 |
$52,688.00 |
$97,287.20 |
|
505-514891-4801 license fees in IT budget |
0 |
$206,000.00 |
$206,000.00 |
|
505-514891-4801 2027-2029 license fees |
0 |
0 |
$867,030.40 |
|
Plus applicable sales tax |
|
|
|
|
TOTAL |
$1,008,409.12 |
$258,688.00 |
$2,134,127.52 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
|
|
|
|
|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for implementation is included in the Health Department’s 2025 approved budget. Annual license fees for Accela Envision Connect are included in the 2025/2026 IT Rates and will partially fund new 2026 SaaS fees for Accela Civic. The ongoing SaaS expenditure will be incorporated into the 2027/2028 IT rate model as a Health Department application. This ECAF is only to correct the total cost of the Agreement stated in the previous ECAF and Motion 25-419.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$2,134,127.52 plus applicable sales tax |
|
AMENDMENT |
|
CONTRACT# |
|
AMOUNT |
|
Contract Period
|
ORIGINAL |
START |
Upon execution |
END |
9/15/2026 or as extended by NASPO |
|
AMENDMENT |
START |
|
END |
|
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Risk Management (Sheila Barker 10/8/25) and Finance (Nathan Kennedy 10/8/25). The PA’s office is unable to approve piggyback agreements as to form.