Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-530, approving and authorizing the County Executive to execute Amendment 2 to the Software as a Service Agreement for a Timekeeping and Attendance System with Kronos Incorporated, a UKG Company
body
DEPARTMENT: Business Operations & Support
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 11/29/23
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 2 to the Software as a Service Agreement with Kronos, Incorporated, a UKG Company to add Telestaff for the Airport.
BACKGROUND: In 2021, Public Works started implementation on a new electronic timekeeping and attendance system under a Software as a Service Agreement with Kronos Incorporated. The timekeeping system has improved auditability and efficiency to reduce the annual labor hours required for timekeeping activities. The original solicitations, SS-004-19 and subsequent RFP-17-19SB, allow for other County departments to sign onto the system. In 2022 the Agreement was amended to include services for the Airport. RFP-22-048TB-S was issued and Kronos Incorporated was selected by the Snohomish County evaluation committee as submitting the highest-ranking proposal to provide a scheduling and timekeeping software solution for the Airport that is specialized for the fire / emergency services, operating within a FAA/Aircraft Rescue Fire Fighting (ARFF)/Fire Department - 24/7 environment. The estimated total cost of the new services, through the remaining term of the Agreement including extensions and renewals, if any, will not exceed $140,920.00 plus applicable sales tax. Approval of this Amendment 2 will allow Kronos Incorporated to begin implementation of the new services for the Airport. Expedited handling is requested to ensure contract amendment is in place before December 15, 2023, otherwise there will be a cost increase effective January 1, 2024.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2024 |
2025 |
1ST 6 YRS |
|
410-5216804201 Airport Communications |
$54,520 |
$7,200 |
$90,520 |
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|
TOTAL |
$54,520 |
$7,200 |
$90,520 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: This expenditure is included in the Airport’s 2023 approved budget and has been requested in the 2024 budget.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$706,034.10 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$94,340 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$140,920 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
9/30/2021 Motion 21-313 |
END |
9/29/2024 |
|
AMENDMENT 1 |
START |
9/21/2022 Motion 22-366 |
END |
9/29/2024 |
|
AMENDMENT 2 |
START |
Upon execution |
END |
9/29/2024 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 11/27/2023. Reviewed/approved by Risk - Shelia Barker 11/28/23 and Finance - Nathan Kennedy 11/28/23