Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-299, approving and authorizing the execution of Amendment 11 to the Integrated Financial Management System Contract between Snohomish County and Cayenta Canada Corporation
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Ken Klein 7/6/23
PURPOSE: The purpose of this ECAF is to obtain approval for Amendment 11 to the Cayenta Integrated Financial System Agreement with N. Harris Computer Corporation
BACKGROUND: In 1996 the County approved and executed a contract to acquire an Integrated Enterprise Financial System from Cayenta Inc., formerly SFG Technologies Inc., pursuant to RFP-1-95. The integrated financial system is the backbone that organizes, consolidates, and services the fiscal needs of Snohomish County across the enterprise. Since financial information contained in this system is critical to County operations, as well as ensuring fiscal responsibility and accountability, it is equally critical that this system be properly supported. The County is currently upgrading the hardware supporting the application that will reach end of life in October 2023, and the County is upgrading the database platform from Oracle to SQL and in order to do so, an upgrade from the current version 7.7 to 9.0 is required to facilitate the database transition. The platform includes additional licensing components and subscriptions for the upgraded software along with continued maintenance and support into the future. During implementation, the County determined that the Cayenta Payment Processing portion of the upgrade no longer needs to be implemented and licensed, which results in a license credit of $5,000. The license was paid in 2021, so our credit will be applied to FMS Classic Accounts & Receivables modernization work as a part of the implementation professional services contract and is memorialized in change order CO-004. This Amendment 11 memorializes the $5,000 license credit and the related reduction in ongoing license maintenance and support fees.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315-51144164907 |
-$5,000 |
-$1,250 |
$149,798 |
|
Plus applicable sales tax |
|
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TOTAL |
-$5,000 |
-$1,250 |
$149,798 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: This amendment has no material fiscal impact to the project funds in 315
CONTRACT INFORMATION:
|
ORIGINAL and Amendments 1-8 |
|
CONTRACT# |
|
AMOUNT |
$163,752 annually |
|
AMENDMENT |
9 |
CONTRACT# |
|
AMOUNT |
$119,524 plus $42,774 annually plus applicable sales tax |
|
AMENDMENT |
10 |
CONTRACT# |
|
AMOUNT |
$114,524 plus $41,524 annually plus applicable sales tax |
|
AMENDMENT |
11 |
CONTRACT# |
|
AMOUNT |
$109,524 plus $40,274 annually plus applicable sales tax |
Contract Period
|
ORIGINAL and Amendments 1-9 |
START |
3/27/1996 multiple Motions |
END |
12/31/2023 |
|
AMENDMENT 10 |
START |
8/28/2022 Motion 22-496 |
END |
12/31/2023 |
|
AMENDMENT 11 |
START |
2/8/2023 |
END |
12/31/2023 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Diane Baer 7/6/23), Finance (Nathan Kennedy 7/6/23) and Prosecuting Attorney as to form only (Rebecca Wendling 7/5/23)