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File #:
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2021-1038
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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12/20/2021
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Final action:
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12/20/2021
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Title:
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Motion 21-469, approve and authorize the County Executive to execute Amendment 4 to the Website Development and Hosting Agreement with Icon Enterprises Inc. D/B/A Civicplus
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-469, approve and authorize the County Executive to execute Amendment 4 to the Website Development and Hosting Agreement with Icon Enterprises Inc. D/B/A Civicplus
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approve-Ken Klein 12/15/21
PURPOSE: The purpose of this ECAF is to approve and execute Amendment to the Website Development and Hosting Agreement for CivicPlus to add CivicOptimize services.
BACKGROUND: The County entered into an agreement with CivicPlus in 2013 for the development of the County website. The Agreement states that additional services may be added by amendment or separate agreement. The CivicSend module was added in 2015, ADFS and HTTPS software services were added in 2016, PlatinumPlus Security services were added in 2018, and Media Hosting was added in 2019. Civic Resident and Community Engagement is a core priority for Snohomish County fovernment and is a key strategic initiative for Snohomish County IT. The addition of the CivicOptimize module will enable residents to engage with and submit or provide input to County departments, offices and courts. Approval of this Amendment 4 will allow the Department of Information Technology to add the CivicOptimize module to the agreement. CivicPlus is offering a generous discount only if this contract amendment is fully executed before 12/31/2021. Expedited handling with signature by 12/29/2021 is being requested in order to provide a savings to the County of $8,250.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2021 |
2022 |
1ST 5 YRS |
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505-5148884801 IT Operations |
$15,338* |
$16,995 |
$32,333 |
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Plus applicable sales tax |
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*If not executed before 12/31/21, current year will begin in 2022 with no discount and costs will be |
$23,588 |
$16,995 |
$40,583 |
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TOTAL |
$15,338 or $23,588 |
$16,995 |
$32,333 or $40,583 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: This investment is part of IT’s pandemic strategy and increases accessibility for residents and businesses to engage in remote business with Snohomish County. IT anticipates a budget transfer in late 2021 to provide funding for this and other pandemic response outlays.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$454,229 |
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AMENDMENT |
1 |
CONTRACT# |
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AMOUNT |
$3,354.14 |
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AMENDMENT |
2 |
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$14,793 |
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AMENDMENT |
3 |
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$37,328 |
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AMENDMENT |
4 |
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$32,333 (or $40,583) plus applicable sales tax |
Contract Period
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ORIGINAL |
START |
7/22/13 Motion 13-261 |
END |
7/31/23 |
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AMENDMENT 1 |
START |
3/18/15 Executive |
END |
7/31/23 |
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AMENDMENT 2 |
START |
10/19/16 Motion 16-393 |
END |
7/31/23 |
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AMENDMENT 3 |
START |
5/22/19 Motion 19-132 |
END |
7/31/23 |
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AMENDMENT 4 |
START |
Upon Execution |
END |
7/31/23 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Approved as to form by PA Rebecca Wendling 12/13/2021/Approved-Risk, Sheila Barker 12/14/21/Approved-Finance, Nathan Kennedy 12/15/21
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