Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Amendment 1 to the Cloud Services Agreement with Oracle America, Inc.
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 1 to the Cloud Services Agreement with Oracle America, Inc. to acquire thirty cloud applications learning license subscriptions.
BACKGROUND: Planning and daily operations of an enterprise such as Snohomish County requires IT systems supporting a large number of business capabilities across many different business functions. An ERP (Enterprise Resource Planning) system is a core element of a modern organization promoting the ability to drive continuous improvement, business efficiencies, and cost management, and also with the potential to integrate people management functions into the ERP system. Today we operate a large number of disjointed financial, payroll, and HR systems that not only are outdated in their capabilities, but also provide both technical and process challenges that result in inefficiencies. The systems we have today deliver on a subset of the capabilities independently, and we have disparate systems that are not effectively integrated. The county requires a replacement of our current financial, payroll, and human resources systems - along with a number of connected systems. A full-scale ERP will also provide additional capabilities related to core systems, and also an opportunity to consider standardizing along with a single timekeeping system. We have an opportunity to rethink the way this work is delivered in the county by not only modernizing systems, but also modernizing processes to deliver this work, including modernizing the accounting structures for the county. The County published RFP-24-025BC to solicit proposals for an ERP software solution and Oracle America, Inc was selected by the Snohomish County evaluation committee. An Agreement was executed February 25, 2025. Oracle offers subscriptions for cloud applications learning for staff to become knowledgeable in the software to ensure a smooth implementation. The County wishes to acquire thirty (30) EDU Cloud Applications Learning licenses. The additional cost to the Agreement for a one-year subscription for the additional licenses is One Hundred Twelve Thousand Three Hundred Eighty-Seven Dollars and Fifty Cents ($112,387.50), plus applicable sales tax. Approval of this Amendment 1 will allow the County staff to proceed with acquisition of the cloud applications learning.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505-52146004108 - Software Services |
$112,387.50 |
0 |
$112,387.50 |
|
Plus applicable sales tax |
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$112,387.50 |
0 |
$112,387.50 |
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TOTAL |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Click or tap here to enter text.
CONTRACT INFORMATION:
|
ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$3,784,640 plus applicable sales tax |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$112,387.50 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
2/25/2025 Motion 25-115 |
END |
2/24/2030 |
|
AMENDMENT 1 |
START |
Upon execution |
END |
1 year from execution |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 9/18/2025