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File #:
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2024-0936
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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8/28/2024
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Final action:
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8/28/2024
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Title:
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Motion 24-321, approving and authorizing the County Executive to execute Amendment 2 to the Master Services and Purchasing Agreement between Snohomish County and Axon Enterprise, Inc.
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 24-321, approving and authorizing the County Executive to execute Amendment 2 to the Master Services and Purchasing Agreement between Snohomish County and Axon Enterprise, Inc.
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved (Ken Klein 8/7/24)
PURPOSE: The purpose of this ECAF is to approve and execute Amendment 2 to the Master Services and Purchasing Agreement with Axon Enterprise, Inc. to implement a fully configured digital evidence system for users in the Prosecuting Attorney’s Office and Office of Public Defense
BACKGROUND: In 2020 the County completed scoring of RFP 15-19DW for Interview Management Solutions. An Agreement was executed with Axon Enterprise, Inc., the highest ranked responsive proposer, for their turnkey interview solution that includes hardware, installation and ongoing software to manage interview recordings. The intent of the Agreement was to act as a master agreement governing all subsequent purchases by the County for Axon products and services. The County desires to implement a fully configured Axon digital evidence system for the Prosecuting Attorney’s Office and Office of Public Defense which provides licensed users with the ability to transfer files between user groups and securely trace file modifications and versions. RFP-24-011BC was published to solicit proposals for a digital evidence system and Axon Enterprise, Inc. was selected by the Snohomish County evaluation committee as submitting the highest-ranking proposal to provide the system. The maximum cost for the initial five-year term is $2,027,284.00 plus applicable sales tax. Approval of this Amendment 2 will allow for the implementation of the digital evidence system.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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315-51144914101 Implementation |
$40,000 |
0 |
$40,000 |
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505-5148914801 Annual License Fees |
$302,416.80 |
$312,416.80 |
$1,512,084 |
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505-5148914801 A la carte licenses |
NTE $95,040 |
NTE $95,040 |
NTE $475,200 |
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Plus applicable sales tax |
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TOTAL |
$437,456.80 |
$397,456.80 |
$2,027.284 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: IT anticipated this cost in their 2024 approved budgets and ongoing annual maintenance fees has been requested in the 2025/2026 budgets.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$94,235 estimate |
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AMENDMENT |
1 |
CONTRACT# |
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AMOUNT |
$3,002,830.86 plus applicable sales tax |
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AMENDMENT |
2 |
CONTRACT# |
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AMOUNT |
$2,027,284 plus applicable sales tax |
Contract Period
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ORIGINAL |
START |
4/30/2021 Motion 21-150 |
END |
4/29/2026 |
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AMENDMENT 1 |
START |
10/1/2022 Motion 22-357 |
END |
9/30/2027 |
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AMENDMENT 2 |
START |
Upon execution |
END |
5 years from execution |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 8/5/2024; reviewed/approved by Sheila Barker 8/6/24 (Risk Management); reviewed/approved by Nathan Kennedy 8/7/24 (Finance)
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