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File #:
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2025-2691
Version:
1
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Type:
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Motion
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Status:
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Pending Assignment to Committee
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Title:
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Motion 25-419, approving and authorizing execution of the Cooperative Purchasing Agreement and Accela Statement of Work with Carahsoft Technology Corporation
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-419, approving and authorizing execution of the Cooperative Purchasing Agreement and Accela Statement of Work with Carahsoft Technology Corporation
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 9/10/25
PURPOSE: The purpose of this ECAF is to approve and execute the Cooperative Purchasing Agreement with Carahsoft Technology Corporation for a cloud solution offered by Accela, Inc.
BACKGROUND: The Snohomish County Health Department needs to replace its Accela Envision Connect platform with the Accela Civic Platform and Environmental Health Civic Application (Accela) as it is reaching its end of life. The County has researched features and functionality in the Accela cloud solution and believes the product to be in the best interest of the County because of functional continuity and features of the product. Accela, Inc.’s cloud solution, Accela Civic Platform and Environmental Health Civic Application, is offered by Carahsoft Technology Corporation through their NASPO Contract #AR2472. On April 30, 2025 Council approved a Piggyback Award Recommendation (ECAF 2025-1337) for use of the NASPO contract AR2472 for Cloud Solutions with Carahsoft Technology Corporation dated October 16, 2016. The Health Department has determined that acquiring the Accela, Inc. cloud solution under the terms of the NASPO Agreement AR2472 and the Washington State Participating Addendum #05116 is in the best interest of the County. The NASPO Agreement is effective through September 15, 2026 and may be extended by NASPO. Pursuant to Council approval of Piggyback Award Recommendation on ECAF 2025-1337 the Information Technology Department has negotiated a Cooperative Purchasing Agreement and Statement of Work with Carahsoft Technology Corporation specifically for purchase of the Accela cloud solution to be executed by the County Executive or designee. The cost of implementation and annual license fees for the initial five years shall not exceed $2,097,514.08 plus applicable sales tax. The end of life of the current solution is December 31, 2025. Expedited handling is requested to ensure that implementation of the cloud solution can begin as soon as possible.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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HD30010EH3105 Implementation fees
125.5156303105 Software |
$734,196.48 |
0 |
$734,196.48 |
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505-514891-4801 license fees already paid |
$193,000.00 |
0 |
$193,000.00 |
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HD30010EH3105 license fees over IT budget
125.5156303105 Software |
$44,599.20 |
$52,688.00 |
$97,287.20 |
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505-514891-4801 license fees in IT budget |
0 |
$206,000.00 |
$206,000.00 |
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505-514891-4801 2027-2029 license fees |
0 |
0 |
$867,030.40 |
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Plus applicable sales tax |
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TOTAL |
$971,795.68 |
$258,688.00 |
$2,097,514.08 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for implementation is included in the Health Department’s 2025 approved budget. Annual license fees for Accela Envision Connect are included in the 2025/2026 IT Rates and will partially fund new 2026 SaaS fees for Accela Civic. The ongoing SaaS expenditure will be incorporated into the 2027/2028 IT rate model as a Health Department application.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
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AMOUNT |
$2,097,514.08 plus applicable sales tax |
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AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
Upon execution |
END |
9/15/2026 or as extended by NASPO |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by: Risk Management (Sheila Barker 9/10/25) and Finance (Nathan Kennedy 9/10/25). The PA’s office is unable to approve piggyback agreements as to form.
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