Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 26-461, approving and authorizing the County Executive to execute Amendment 4 to the Software and License Agreement with High Line
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Tom Teigin 11/5/26
PURPOSE: The purpose of this ECAF is to approve and authorize execution of Amendment 4 to the Software License and Service Agreement with High Line to extend the Agreement through April 30, 2028.
BACKGROUND: High Line Corporation was selected as the highest-ranking vendor to supply a Snohomish County Human Resource Management system via RFP-04-02. Snohomish County began using the High Line Human Resources Information and Applicant Tracking System (HRIS/ATS) in 2003. The system was implemented as an on-premise system, storing data on County servers. The new agreement executed in 2017 was for a new version of the product (NextGen) which was implemented by the vendor as a hosted solution. In 2019, the Time Management Self-Service (TMSS) platform was implemented and included tier 1 support which allowed up to 600 TMSS users. In 2022, hosting support was increased to tier 3 which allows up to 4,000 TMSS users, and added new time rules to accommodate different holiday hours entitlement. The current term for the monthly hosting services expires December 31, 2026; and the current term for the annual maintenance expires April 30, 2027. The County wishes to extend the annual maintenance services for the term beginning May 1, 2027 through April 30, 2028; and extend the monthly hosting services and co-term them with the annual maintenance term beginning January 1, 2027 through April 30, 2028. The increase for annual maintenance fees shall be 3% beginning May 1, 2027, and the total increase to the Agreement for annual maintenance and hosting services fees from January 1, 2027 through April 30, 2028 shall not exceed $345,225.34. Approval of this Amendment 4 will allow the timekeeping services to continue through April 30, 2028.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2027 |
2ND YR |
1ST 1 YRS |
|
505-5148804801 |
$345,225.34 |
0 |
$345,225.34 |
|
Plus applicable sales tax |
|
|
|
|
|
|
|
|
|
|
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|
|
|
TOTAL |
$345,225.34 |
0 |
$345,225.34 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding for this expenditure is included in the IT Department’s 2027/2028 biennial budget request.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$1,056,991 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$99,905 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$184,688 |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$7,560 |
|
AMENDMENT |
4 |
CONTRACT# |
|
AMOUNT |
$345,225.34 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
5/3/17 Motion 17-133 |
END |
5/31/2027 |
|
AMENDMENT 1 |
START |
10/24/19 Exec |
END |
5/31/2027 |
|
AMENDMENT 2 |
START |
7/1/22 Motion 22-156 |
END |
5/31/2027 |
|
AMENDMENT 3 |
START |
9/29/2022 Motion 22-376 |
END |
5/31/2027 |
|
AMENDMENT 4 |
START |
1/1/2027 |
END |
4/30/2028 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: Reviewed/approved by Finance (Nathan Kennedy 11/5/26). Contract Amendment 4 has been reviewed by the PA, though approval as to form cannot be provided because the previous Amendment 1 was not approved by the PA.