Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 25-322, approving and authorizing the execution of Amendment 6 to the Web Hosting and Codification Services Agreement between Snohomish County and General Code, LLC
body
DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved (Ken Klein 7/2/2025)
PURPOSE: The purpose of this ECAF is to approve Amendment 6 to the Web Hosting and Codification Services Agreement between Snohomish County and General Code, LLC, which will allow the Health Department to have their ordinances, resolutions, proclamations, and minutes hosted, with this amendment.
BACKGROUND: Every department of Snohomish County is a consumer of County Code directing its operations. Both the public and private sector benefit from an accurate and accessible presentation of the Snohomish County Code. In March 2012 the County issued RFP-07-12 to procure a vendor hosted automated online code system for users to readily search, find, and retrieve applicable Snohomish County laws. In addition, presentation of an automated County Code benefits a wide varied audience. As a result of the competitive search via RFP-07-12, the County Evaluation Team rated the Code Publishing, LLC, proposal with the highest score overall, and a master contract was negotiated with Code Publishing, LLC to provide the services. In accordance with Sole Source 006-21BT, Code Publishing, LLC is the only vendor that provides proprietary software updates for the services. An agreement was executed in 2012 and was amended in 2013, 2014, 2019, 2021, and 2024 to include other County departments, add functionality, extend the agreement, and increase the contract amount. Code Publishing, LLC was acquired by General Code, LLC in 2021. The Health Department wishes to add hosting for ordinances, resolutions, proclamations, and minutes to the Agreement for an additional $5,000. Approval of this Amendment 6 will allow the Health Department to have their documents hosted.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
2025-2026 |
2ND YR |
1ST 6 YRS |
|
125-515610-3105 Health Department |
$5,000 |
|
$5,000 |
|
Plus applicable sales tax |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL |
$5,000 |
|
$5,000 |
|
REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funds for these services is included in the Health Department’s 2025-2026 approved biennial budget.
CONTRACT INFORMATION:
|
ORIGINAL |
|
CONTRACT# |
|
AMOUNT |
$187,571 |
|
AMENDMENT |
1 |
CONTRACT# |
|
AMOUNT |
$900 |
|
AMENDMENT |
2 |
CONTRACT# |
|
AMOUNT |
$4,671 |
|
AMENDMENT |
3 |
CONTRACT# |
|
AMOUNT |
$100,164 |
|
AMENDMENT |
4 |
CONTRACT# |
|
AMOUNT |
$125,205.00 plus applicable sales tax |
|
AMENDMENT |
5 |
CONTRACT# |
|
AMOUNT |
$9,070 plus applicable sales tax |
|
AMENDMENT |
6 |
CONTRACT# |
|
AMOUNT |
$5,000 plus applicable sales tax |
Contract Period
|
ORIGINAL |
START |
10/8/2012 Motion 12-361 |
END |
10/7/2019 |
|
AMENDMENT 1 |
START |
10/14/2013 Dept |
END |
10/7/2019 |
|
AMENDMENT 2 |
START |
8/4/2014 Exec |
END |
10/7/2019 |
|
AMENDMENT 3 |
START |
9/24/2019 Motion 19-305 |
END |
10/7/2021 |
|
AMENDMENT 4 |
START |
10/8/2021 Motion 21-268 |
END |
10/7/2026 |
|
AMENDMENT 5 |
START |
7/24/2024 Motion 24-287 |
END |
10/7/2026 |
|
AMENDMENT 6 |
START |
Upon execution |
END |
10/7/2026 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA approval 6/9/2025; reviewed and approved by Risk (Diane Baer 7/2/2025) and Finance (Nathan Kennedy 7/2/2025).