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File #:
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2023-0604
Version:
1
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Type:
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Motion
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Status:
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Approved
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On agenda:
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7/19/2023
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Final action:
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7/19/2023
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Title:
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Motion 23-262, approving and authorizing the County Executive to execute Amendment 8 to the Software License Agreement for Permit Tracking Software System (AMANDA)
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Attachments:
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1. Motion 23-262, 2. Staff Report, 3. Amendment 8 - SIGNED, 4. Agreement, 5. Amendment 1, 6. Amendment 3, 7. Amendment 4, 8. Amanda 5 Upgrade Contract, 9. Amendment 6, 10. Amendment 7, 11. Fiscal Worksheet, 12. Certificate of Insurance, 13. Motion Assignment Slip
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Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 23-262, approving and authorizing the County Executive to execute Amendment 8 to the Software License Agreement for Permit Tracking Software System (AMANDA)
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved by Ken Klein 6/15/23
PURPOSE: The purpose of this ECAF is to approve and authorize execution of Amendment 8 to the Software License Agreement for Permit Tracking Software (AMANDA). Approval of Amendment 8 will authorize Granicus LLC to provide maintenance and support services and optional professional services through November 30, 2028.
BACKGROUND: PDS acquired AMANDA from CSDC and has used AMANDA (a relational database) to manage work flow associated with the building and permitting processes since 1994. The system was upgraded to an unlimited use license in 1998 and upgraded and enhanced in 2001. Modules were added in 2007 and 2009, and the system was upgraded again in 2012, and 2013, and 2018. CSDC rebranded as Calytera US, Inc. in 2019, and was acquired by Granicus in 2020. Planning and Development Services plans to continue using the AMANDA software for the foreseeable future. Granicus and the County have agreed to a five-year extension with optional professional services and fixed pricing. Approval of Amendment 8 will allow the County to receive optional professional services and training as needed, and continue to receive support and maintenance services through November 30, 2028.
FISCAL IMPLICATIONS:
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EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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193-5055113106 Subscriptions |
Est. 98,007.95 |
Est. 102,908.36 |
NTE 541,555.77 |
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193-5055114101 Professional Serv |
Est. 10,000.00 |
Est. 10,000.00 |
NTE 50,000.00 |
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193-5055114934 Training |
Est. 5,000.00 |
Est. 5,000.00 |
NTE 25,000.00 |
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Plus applicable sales tax |
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TOTAL |
Est. 113,007.95 |
Est. 117,908.36 |
NTE 616,555.77 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding is available in PDS’ Restricted Technology Fund approved 2023 budget and ongoing costs will be included in future PDS budgets.
CONTRACT INFORMATION:
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ORIGINAL |
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CONTRACT# |
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AMOUNT |
320,758.00 |
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AMENDMENT |
1 |
CONTRACT# |
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AMOUNT |
6,000.00 |
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AMENDMENT |
2 |
CONTRACT# |
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AMOUNT |
unknown |
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AMENDMENT |
3 |
CONTRACT# |
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AMOUNT |
39,000.00 |
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AMENDMENT |
4 |
CONTRACT# |
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AMOUNT |
37,715.95 |
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AMENDMENT |
5 |
CONTRACT# |
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AMOUNT |
142,100.00 |
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AMENDMENT |
6 |
CONTRACT# |
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AMOUNT |
336,091.00 |
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AMENDMENT |
7 |
CONTRACT# |
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AMOUNT |
704,922.16 |
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AMENDMENT |
8 |
CONTRACT# |
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AMOUNT |
NTE 616,555.77 plus applicable sales tax |
Contract Period
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ORIGINAL |
START |
4/20/94 Motion 94-122 |
END |
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AMENDMENT 1 |
START |
5/14/01 Exec |
END |
7/13/01 |
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AMENDMENT 2 |
START |
Unknown |
END |
unknown |
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AMENDMENT 3 |
START |
7/1/06 Exec |
END |
12/31/06 |
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AMENDMENT 4 |
START |
12/21/09 Motion 09-540 |
END |
11/30/14 |
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AMENDMENT 5 |
START |
9/27/12 Motion 12-315 |
END |
11/30/14 |
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AMENDMENT 6 |
START |
12/1/13 Motion 13-274 |
END |
11/30/18 |
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AMENDMENT 7 |
START |
12/1/18 Motion 18-214 |
END |
11/30/23 |
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AMENDMENT 8 |
START |
12/1/23 |
END |
11/30/28 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: PA Approval 6/9/2023
Reviewed/approved by Risk - Shelia Barker 6/15/23 and Finance - Nathan Kennedy 6/14/23
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