Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-202, approving and authorizing the execution of a Professional Services Agreement with Pine Technologies, LLC for Justware Annual Maintenance and Support
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approve
PURPOSE: The purpose of this ECAF is to approve and execute the contract for JustWare Annual Maintenance and Support.
BACKGROUND: The County’s Prosecuting Attorney’s Office - Criminal Division obtained a new case control system (JustWare) in February 2016, with the belief that the system would be supported by the vendor, Journal Technologies, Inc. (JTI) for approximately 10 to 15 years and, unexpectedly, JTI served an End of Life notice indicating they will cease to provide support and maintenance for JustWare as of June 30, 2021. The JustWare system is critical to processing criminal matters handled by the Prosecutor’s Office. Pine Technologies, LLC a company comprised of former employees of JTI, is the only vendor capable of providing the necessary maintenance and support to JTI clients. Single Source Purchase Request SS-001-21BC was published February 1, 2021 and received no interest or objections. Expedited handling is requested because the current support has end of life on 6/30/21, so this new agreement needs to be executed prior to that.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
505-5148914801 |
$60,000.00 |
$60,000.00 |
$300,000.00 |
|
Plus applicable sales tax |
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TOTAL |
$60,000.00 |
$60,000.00 |
$300,000.00 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Funding required for this purchase are included in the Information Services 2021 Budget.
CONTRACT INFORMATION:
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ORIGINAL |
X |
CONTRACT# |
|
AMOUNT |
$300,000.00 plus applicable sales tax |
|
AMENDMENT |
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CONTRACT# |
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AMOUNT |
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Contract Period
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ORIGINAL |
START |
7/1/2021 |
END |
6/30/2026 |
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AMENDMENT |
START |
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END |
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OTHER DEPARTMENTAL REVIEW/COMMENTS: PA Approval as to Form 5/11/2021.