Executive/Council Action Form (ECAF)
ITEM TITLE:
Title
Motion 21-315, approving and authorizing the execution of Amendment 9 to the integrated financial management system contract with Cayenta a division of N. Harris Computer Corporation
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DEPARTMENT: Information Technology
ORIGINATOR: Dee White
EXECUTIVE RECOMMENDATION: Approved - Ken Klein
PURPOSE: The purpose of this ECAF is to obtain approval for Amendment 9 to the Cayenta Integrated Financial System Agreement with N. Harris Computer Corporation
BACKGROUND: In 1996 the County approved and executed a contract to acquire an Integrated Enterprise Financial System from Cayenta Inc., formerly SFG Technologies Inc., pursuant to RFP-1-95.The integrated financial system is the backbone that organizes, consolidates, and services the fiscal needs of Snohomish County across the enterprise. Since financial information contained in this system is critical to County operations, as well as ensuring fiscal responsibility and accountability, it is equally critical that this system be properly supported.
The hardware currently supporting the application will reach end of life in October 2023, and the County is upgrading the database platform from Oracle to SQL and in order to do so, an upgrade from the current version 7.7 to 9.0 is required to facilitate the database transition. The platform includes additional licensing components and subscriptions for the upgraded software along with continued maintenance and support into the future.
The licenses and support are covered by this Amendment 9 and the configuration, upgrade and deployment are covered by the Professional Services Agreement submitted in a separate ECAF.
Due to resource availability, both project teams will be ready to begin no later than October 1, 2021 and therefore expedited handling is requested.
FISCAL IMPLICATIONS:
|
EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU |
CURRENT YR |
2ND YR |
1ST 6 YRS |
|
315 51144164907 |
$119,524 |
$42,774 |
$162,298 |
|
Plus applicable sales tax |
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TOTAL |
$119,524 |
$42,774 |
$162,298 |
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REVENUE: FUND, AGY, ORG, REV, SOURCE |
CURRENT YR |
2ND YR |
1ST 6 YRS |
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TOTAL |
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DEPARTMENT FISCAL IMPACT NOTES: Contract initial pricing estimate above does not include options to add more licenses as needed for certain features. There are sufficient funds in the 2021 and 2022 Information Technology Department budgets for the expenditures.
CONTRACT INFORMATION:
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ORIGINAL and AMENDMENTS 1-8 |
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CONTRACT# |
|
AMOUNT |
$163,752 annually |
|
AMENDMENT |
9 |
CONTRACT# |
|
AMOUNT |
$119,524 plus $42,774 annually plus applicable sales tax |
Contract Period
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ORIGINAL |
START |
3/27/1996 |
END |
12/31/2023 |
|
AMENDMENT |
START |
10/1/2021 |
END |
12/31/2023 |
OTHER DEPARTMENTAL REVIEW/COMMENTS: This Amendment was Approved as to Form on August 26th, with the exception of a revision to provide clarity in Section 12, Limitation on Liability. The revised language was reviewed and approved by Sheila Barker., approved by Finance Nathan Kennedy